CDD Administrative Assistant

Job Summary

The Administrative Assistant is responsible for assisting the District Manager with various administrative duties as they relate to the assigned Districts.

Essential Functions

➢ Transcribe monthly meeting minutes.

➢ Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all assigned districts by set deadline.

➢ Handle phone calls, emails and information requests from District homeowners, clients, vendors, and internal customers.

➢ Coordinate with vendors and subcontractors on various projects while keeping District Manager apprised of the situations/changes.

➢ Submit newspaper ads. Coordinate publication dates. Act as a liaison between Manager and newspaper vendor.

➢ Maintain district files (resolutions (including updating index), minutes, contracts, policies, etc.).

➢ Manage digital district files (set up new ones, maintain existing ones).

➢ Interact and assist clients and District staff with administrative needs.

➢ Non-essential duties include other job-related duties as assigned.

Education

Required - High School diploma or GED.

Experience

Required - minimum of two (2) years office work experience.

Preferred - property management experience preferred.

Job Knowledge

➢ Knowledge and application of Microsoft Word, Outlook and Excel is required.

➢ Knowledge of Community Development Districts desired.

Job Skills

➢ Ability to work independently in a fast-paced environment.

➢ Ability to coordinate/manage multiple projects at the same time.

➢ Ability to interact and communicate effectively with colleagues and clients at all professional levels.

➢ Demonstrates organization, attention to detail, problem solving, creative, and independent thinking.

➢ Demonstrates a commitment to the company's philosophy of high quality, professionalism, and organizational culture.

Supervisory Responsibilities

N/A

Work Environment

Professional office environment.

Physical Demands

Physical demands are essentially those of sedentary work.

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• STD and LTD
• FSA
• EAP
• Paid Time Off (PTO)

EEO Statement Rizzetta & Company is an Equal Opportunity Employer. Our Company does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Vilano Beach, FL: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• "Have you ever been convicted of, or entered a plea of guilty or nolo contendere to any crime or had an adjudication withheld? If no type "N/A" if yes, please explain?
• Are you willing to undergo a background check and drug test in accordance with local law/regulations?
• What is your expected hourly rate?
• How many years of experience do you have for the expected skill set of this position?

Education:

• High school or equivalent (Preferred)

Experience:

• administrative assistant: 2 years (Preferred)

Work Location: In person