Legal Secretary

Job Description

Job Description

Are you a detail-oriented professional who thrives in a fast-paced, people-first environment? Ledbetter Cowan Law Group is hiring a Client Services Administrator to join our Lifetime Peace of Mind Program (LPMP) team . This is not a back-office role — you’ll have regular interaction with clients, attorneys, and team members, playing a key part in delivering an exceptional client experience.

If you're confident, dependable, and take pride in clear communication, smooth coordination, and staying organized while working directly with others, this could be the perfect opportunity for you. Send us your resume today to become part of the team!

$40,000 - $50,000 yearly

What You’ll Be Doing:

In this role, you’ll support both clients and our internal team by ensuring every detail of the LPMP process runs smoothly. You'll help prepare legal documents, coordinate appointments, follow up on client needs, and support the LPMP Client Care Coordinator in delivering timely, high-quality service. This is a hands-on position that requires initiative, follow-through, and regular client-facing communication.

Key responsibilities include:

• Organizing and maintaining digital and physical client files, including filing, scanning, and document management
• Preparing estate planning documents, asset charts, and mailings with a high level of accuracy
• Coordinating document signings and in-office appointments, including greeting and interacting with clients
• Managing calendars and internal checklists to keep workflows moving
• Updating client records and maintaining case progress in PracticePanther (training provided)
• Assisting with quarterly update letters, client communications, and follow-up tasks

• A professional, outgoing demeanor and the confidence to interact with clients in person and over the phone
• Strong organization skills and a love for keeping things on track
• A proactive, team-oriented mindset — you don’t wait to be told what to do
• Tech-savvy or willing to learn (we’ll train you on our systems)
• Prior experience in legal, administrative, or office coordination roles is a plus
• Notary Public certification (or willingness to obtain — we’ll cover the cost!)

Ledbetter Cowan Law Group has been repeatedly voted Best of Venice by our community, and we take pride in being the best law firm to work at in Venice, where professional growth, client service, and a supportive team culture come together.

We know that our people are our greatest strength, so we invest in benefits that support both your professional and personal life:

• 16 days PTO + 8 paid holidays
• Quarterly discretionary bonus
• Group health insurance
• Simple IRA with employer match
• CLE & Notary paid
• Team-building activities and community involvement opportunities
• Regular team meetings and team lunches
• Coffee & tea provided daily
• Opportunity for flexible hours in the future
• Free parking in downtown Venice