Part-time Administrative Assistant

Job Description

Job Description

Safe Harbor Law Firm seeks a part-time Administrative Assistant 15-20 hours per week in our Naples office located at 4500 Executive Drive, Naples FL 34119 & Bonita Office 27821 S. Tamiami Trail, Suite 2, Bonita Springs, FL 34134. The ideal candidate must have a strong willingness to learn, be a self-starter and team player, with excellent verbal, written and interpersonal skills, and a high level of organization, attention to detail and professionalism. Overall, the candidate is responsible for providing administrative support to the client service coordinators at each office.


YOU WILL NEED A MINIMUM 1-2 YEARS OFFICE ADMINSTRATION EXPERIENCE TO BE CONSIDERED.
WE ARE WILLING TO HIRE AN ENTRY LEVEL CANDIDATE AND THERE CAN BE ROOM FOR FUTURE GROWTH AND ADVANCEMENT.

• Answering incoming phone calls and assisting or delegating accordingly
• Keeping track of your hours/tasks and accomplishments on a company electronic calendar
• Organization of waiting area and conference rooms
• Client File Creation and Document Management
• Filing, scanning, creating manual files as well as e-file
• Daily client meeting preparation
• Preparing binders of client documents
• Witnessing estate planning document signings.

Requirements/ Qualifications

Must be intelligent, self-motivated, adaptable and have an upbeat, positive and persuasive personality. Must be conscientious & friendly and able to handle an ever changing schedule and priorities. You must also have excellent verbal and written communication skills and strong active-listening skills. In addition you must be computer literate with Microsoft office products and the use of a smartphone. Specific qualifications include:

• Strong Interpersonal Communication Skills
• Possess Initiative, adaptability
• Must be exceptional on the phone
• Must be organized
• “Can-Do” attitude
• Previous experience in customer service, sales, or other related fields
• Ability to prioritize and multitask
• Positive and professional demeanor
• Good written and verbal communication skills
• Ability to multitask
• Strong attention to detail
• Self starter, independent
• Enthusiastic support of our mission – at Safe Harbor Law Firm “It’s All About Family!”