Administrative Assistant (Accounting Support)

About Us

At Apple Roofing, our purpose is to build a sweeter experience - for our teammates, our customers, and our partners. We do this by putting people first, making it easy, and doing the right thing.

Role Overview

We are seeking a high-energy, detail-oriented, and accounting-savvy Administrative Assistant to join our team in our Fort Myers, FL office. This role is ideal for someone who brings strong organizational skills, a proactive mindset, and a genuine passion for supporting both administrative and financial functions. In addition to traditional front-office responsibilities, this role will support basic accounting tasks such as accounts payable/receivable, AIA billing, and bookkeeping. The ideal candidate is not only accurate and efficient with data but also thrives in a fast-faced, people-first environment where culture fit is just as important as capability.

What You'll Do:

• Accurately and efficiently input company leads into our database.
• Verify incoming lead data/emails for accuracy and completeness.
• Answer and direct incoming phone calls to appropriate personnel or departments.
• Greet visitors in a professional and friendly manner.
• Provide general administrative support, such as filing, copying, and data entry.
• Maintain the reception area to ensure it is clean, organized, and welcoming.
• Monitor and manage office supplies and reorder as necessary.
• Collaborate with internal departments to ensure data and records accuracy.
• Assist with accounts payable and receivable processes.
• Support accounting functions, including familiarity with AIA billing and basic bookkeeping.
• Utilize or learn systems such as QuickBooks, Acculynx, and Sage Intacct (preferred but not required).
• Identify areas for process improvement and make efficiency recommendations.
• Prioritize and manage multiple tasks and deadlines effectively.
• Perform other duties as assigned.

Requirements

What We're Looking For:

• High school diploma or equivalent; Associate’s or bachelor's in business or related field preferred.
• 1+ years of experience in an administrative support or data entry role.
• Experience in the construction or roofing industry is a plus but not required.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Familiarity with QuickBooks, Sage Intacct, and Acculynx is a plus.
• Knowledge of accounting/bookkeeping and AIA billing is strongly preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Strong phone handling and active listening skills.
• Ability to manage and prioritize multiple tasks and deadlines.
• Bilingual in English and Spanish is preferred but not required.

Benefits

Why Apple Roofing?

• Be part of a company that lives its core values: People First, Build Trust, Make It Easy.
• Competitive pay and benefits package.
• A positive, team-oriented culture with real career pathways.