Limited Term Administrative Coordinator I (20708536)

Location

1111 Andersen Drive San Rafael, 94901

Description

Deadline to apply: March 22, 2026 11:59PM

Admin Coordinator I Pay Range: $37.67 to $48.08 /hour
This is a one-year Limited Term position.

plus Excellent Benefits

TYPICAL DUTIES MAY INCLUDE

• Provide customer service by telephone, email and/or counter service; attend to District customers or refer them to other District staff as appropriate; provide information that may require judgment and discretion as well as interpretation of policies and procedures.
• Review plans to calculate permit fees, receive payments, issue permits and schedule inspections.
• Edit a wide variety of correspondence, reports and other District documents
• Create templates and forms, and perform data entry using word processing, spreadsheets, and database tools.
• Print, copy collate documents; open, sort and distribute mail and other deliveries.
• Organize and maintain accurate electronic filing systems using Laserfiche Records Management Software.
• Research and assemble information, verify that information or data is complete, accurate, and consistent; assist in the preparation of regularly scheduled reports.
• Assist the finance department performing routine functions and research projects as assigned.
• Support the engineering department and operations department with routine projects and administrative tasks as needed.
• Support department supervisors/managers with research and projects as needed.

Job Announcement URL:

https://rvsd.org/152/Current-Opportunities

Job Description URL:

https://www.rvsd.org/155/Job-Descriptions

Ideal Candidate

IDEAL CANDIDATE

The ideal candidate will demonstrate initiative, independent judgment, and tact, particularly when dealing with the public, District staff, and management. Minimum qualifications of the position include:

• Completion of an Associate Degree, or its equivalent (60 semester units).
• Two years of increasingly responsible experience in office administration.

In addition, the ideal candidate will possess the following:

• Effective use of the English language, vocabulary, spelling, grammar, and punctuation; letter and report preparation.
• Knowledge of the practices and methodologies for administrative support, research, prioritization, records management, and customer service operations.
• Use and maintenance of standard office equipment, computer hardware and software.
• Principles and practices of customer service and problem resolution techniques.
• Use effective communication to maintain productive working relationships and facilitate productive exchange of information.

Benefits

RVSD employees receive the following benefits package for unrepresented employees. Please refer to District Resolution 2-1656 and Personnel Policies for additional details or contact HR for more information.

9/80 SCHEDULE

Unrepresented employees of the District are offered a 9/80 schedule with every other Friday off of work.

VACATION

This limited term contract position earns vacation with pay at the rate of 10 days (80 hours) per year.

HOLIDAYS

Employees receive sixteen (16) paid holidays per year including four floating holidays.

SICK LEAVE

Employees accrue 12 days (96 hours) per year.

HEALTH INSURANCE

RVSD contracts with CalPERS health care which makes available a variety of medical plans. The maximum RVSD contribution equals 100% of the premium for Kaiser Bay Area for an employee plus two or more dependents. The employee shall pay any difference between the District’s maximum contribution toward medical insurance, if applicable, and the actual premium of medical insurance selected by the employee. An employee may apply in writing to RVSD for waiver of required participation in the RVSD’s medical insurance program and to receive a payment of $200.00 per pay period in-lieu of medical insurance coverage.

DENTAL INSURANCE

RVSD pays the cost of dental insurance for the employee and their eligible dependents.

GROUP LIFE INSURANCE, AD&D INSURANCE, LTD, STD INSURANCE

Life insurance coverage of up to $125,000, Accidental Death and Dismemberment Insurance (AD&D) of up to $125,000, and long term (LTD) and short term (STD) disability insurance coverage based on wages are all provided at District expense.

VISION CARE PLAN-VSP PLAN BENEFIT

This plan provides eligible full-time employees reimbursement of vision care expenses not covered by the health plan. It is provided by RVSD at no cost to the employee. Reimbursable expenses are up to $150 allowances for glasses and frames, $130 allowances for contacts, or other necessary vision care expenses covered by VSP benefit per calendar year.

457 DEFERRED COMPENSATION PLAN

RVSD matches contributions, up to $100 each pay period, to each employee enrolled in the District’s 457 Plan.

WELLNESS PROGRAM

RVSD reimburses up to five-hundred dollars ($500) per fiscal year for an employee’s wellness-related expenditures.

PREVENTIVE CARE PROGRAM

RVSD offers its employees incentive pay for preventive care activities such as flu vaccines, eye exams and other routine healthcare checks. Each event qualifies for a $50 payment, up to a maximum of $250 per fiscal year.

RETIREMENT PLAN

RVSD is a member of the California Public Employees Retirement System (CalPERS). The program is mandatory for all full-time employees.

For new employees hired after January 1, 2013, the retirement formula is 2.0%@62. The current employee contribution rate is 6.75% of salary (subject to change). All provisions shall be as required by PEPRA.

For employees hired before January 1, 2013 the retirement formula is 2.7%@55. The employee contribution rate is 8%. Employees hired after January 1, 2013 who are already members of CalPERS and who have had less than a six-month break in service may be eligible for the 2.7%@55 formula. Actual CalPERS formula and eligibility requirements are contingent upon CalPERS regulations and conditions.

MEDICAL AFTER RETIREMENT

All eligible retirees shall be entitled to the required minimum employer contribution upon retirement, pursuant to the District’s CalPERS PEMHCA resolution. Employees hired on or after September 18, 2019 shall participate in the Enhanced Retiree Medical Plan.

SOCIAL SECURITY

Deductions are made for Social Security each pay period in accordance with Federal law.

WORKERS' COMPENSATION

To provide temporary disability income to an employee in the event of an on-the-job illness or injury, employees are covered under the provisions of California Workers’ Compensation.

EDUCATION REIMBURSEMENT

Management may authorize up to $2,000 annual allowance for an employee’s education and training, which will not exceed a total of $7,500 during a ten-year period.

EMPLOYEE LOAN PROGRAM

RVSD offers optional a low-interest loan program to employees of up to $3,000.00 that is paid back through paycheck deductions.

Please check out our BENEFITS GUIDEfor more information.

Special Instructions

In order to be considered for this opportunity, candidates must complete an online application and provide responses to the required Supplemental Questionnaire. Email applications will not be accepted. Applications submitted without all required materials will not be considered.

All required application materials must be submitted and received online by 11:59 PM on March 22, 2026.

Inquiries may be directed to [email protected] call (415) 870.9775. Apply prior to the deadline and allow at least one hour to submit your application if you are a new user to the CalOpps system. Ross Valley Sanitary District is not responsible for the failure of internet forms or email in submitting your application.

Accommodation: Candidates with a disability who may require special assistance in any phase of the application or selection process should advise Human Resources by emailing [email protected].

SAVE THE DATE

Interviews will be conducted by Zoom, and are tentatively scheduled for Thursday, March 26, 2026.

Ross Valley Sanitary District is an Equal Opportunity Employer

Recruitment Contact

Contact phone:

(415)870-9775

Contact email:

[email protected]