Birchwood/Teak Event Coordinator

Birchwood/Teak Event Coordinator Job Description

Event Coordinator will be responsible for group & private dining reservations at Birch & Vine, Birchwood Canopy, Teak & Pier Teaki at the St. Pete Pier. They will work to ensure excellent events and client satisfaction by communicating and coordinating with clients, collaborating with the Front of House and
Back of House Management, working cross-departmentally, and providing event support including
rentals, menus, set up, and direct client service.

Essential Functions:

Job responsibilities include, but are not limited to:

Event Coordinator will be responsible for group private dining reservations (ranging from 15-75+
attendees) at Birch & Vine, Birchwood Canopy, Teak & Pier Teaki at the St. Pete Pier. Daily tasks will
include answering event inquiries via phone & email, creating and updating Banquet Event Orders,
overseeing event setup, maintaining internal event calendars & providing venue tours to potential
clients.

The Event Coordinator will also assist with various on-site and off-site community/annual events as
assigned by the Events Team.

The Event Coordinator will act as the liaison between the Client/Host and Birchwood/Teak Properties
Front of House and Back of House Management, during booked events.

Contacting, booking and following up with all guests interested in hosting a special event or guests who
are interested in booking with Birch & Vine, Birchwood Canopy, Teak or Pier Teaki.

Following large party procedures, prices, policies and other special details as it pertains to the needs of
the event.

Confirming and communicating event details with management, kitchen staff, and serving staff prior to
event as well as overseeing and working the event when necessary. Eventually, the overall goal is to
train the staff to handle events and follow BEO guidelines without the coordinators presence.

Assisting management and ensuring that they are setup for success.

Providing onsite tours for guests or onsite consultations.

Ideal candidate must be self-motivated, train quickly on systems, be detail oriented and exhibit excellent
interpersonal skills.

Professionalism and Style Expectations:

Remaining oriented and organized with a "can do" attitude.

Projects and assignments are completed thoroughly, professionally and with care in a timely manner.

Adjusts to high pressure situations and is open to change.

Assumes responsibility for personal growth and development.

Conducts themselves (acts & dresses) professionally at all times while setting the standard for all Team
Members.

Expresses ideas and conveys information clearly, effectively and professionally.

Works to resolve disagreements; is respectful of peers and co-workers.

Strong communication skills.

Strong interpersonal skills. Able to communicate with individuals from diverse backgrounds.

Organizational skills-Ability to be organized in a changing environment.

Ability to maintain a calm professional demeanor during periods of uncertainty or crisis.

Job Qualifications and Requirements:

• Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.
• Effective communication and interpersonal skills for both staff and client interactions.
• Proficiency in learning and utilizing event management software programs
• Creative problem-solving skills and adaptability in fast-paced environments.
• Ability to work evenings and weekends and holidays, based on event schedules.

Benefits

• $17hr plus commission earnings
• Health Insurance
• 401K- Matched
• Meal Discount
• PTO