Purchasing Specialist I

Job Description

Job Description

Department: US Purchasing Department, Supply Chain System
Job Title: Purchasing Specialist

Overview:
The Purchasing Specialist will execute comprehensive procurement operations across equipment, MRO (Maintenance, Repair & Operations), and BOM (Bill of Materials) categories to support Jinko Solar’s US operations. This position is responsible for driving timely procurement, cost optimization, supplier management, contract compliance, and cross-functional coordination to meet production and operational goals.

Job Duties & Responsibilities:
Procurement Execution

• Perform purchasing tasks based on internal demand from equipment, MRO, and BOM categories.
• Identify and engage supplier sources, coordinate meetings with stakeholders, and ensure alignment with project timelines.
• Develop new suppliers and maintain a qualified vendor list; perform annual supplier classification and evaluations.

Inventory & Supply Assurance

• Manage procurement requests via SAP and SCM platforms.
• Ensure timely order processing, delivery tracking, and mitigation of non-compliance issues.

Contract Management

• Coordinate technical specs with requestors and strategic sourcing.
• Negotiate, sign, and archive contracts through the CLM system per compliance requirements.

Invoice & Payment Coordination

• Oversee invoicing and prepayment workflows via SAP and FSSC.
• Track outstanding payments and ensure timely issue resolution.

Logistics Coordination

• Communicate with logistics on transportation updates and arrival status.
• Schedule deliveries and manage all related documentation.

Acceptance & Quality Assurance

• Coordinate all aspects of product/equipment acceptance, including handling returns and warranty repairs.
• Follow up on nonconformance issues and collaborate with suppliers, PMC, and QA.

Pricing & Cost Optimization

• Conduct price benchmarking between China and U.S. markets.
• Lead negotiation efforts to meet cost reduction goals.

Supplier Development & Maintenance

• Maintain up-to-date supplier and payment records.
• Expand supplier base and conduct annual performance reviews.

Process Compliance & Standardization

• Work with the Purchasing Manager to ensure all procurement activities align with internal systems and compliance frameworks.

Main Authority:

• Draft, negotiate, and sign contracts.
• Approve and manage purchase orders (POs).
• Initiate supplier assessments and development programs.
• Ensure timely material delivery aligned with internal standards.

• Key Requirements & Competencies:
Education & Experience:

• Bachelor’s degree or above in Finance, Procurement, or related field.
• 1–2 years of relevant procurement experience, preferably in photovoltaic, manufacturing, or semiconductor industries.

Knowledge & Skills:

• Proficient in SAP, SCM, FSSC, and Microsoft Office (Excel emphasis).
• Proficient in Mandarin.
• Strong data analysis, market research, cost control, and negotiation abilities.
• Able to work in fast-paced, cross-functional, and time-sensitive environments.

• Place of Job in the Organizational Structure:

• Reports to: Purchasing Leader