License & Title Admin/Fleet Admin

License & Title Admin/Fleet Admin Location: Cocoa Ford, Cocoa FL Job Type: Full-time Salary: $42,000-$50,000 annually About Us: Cocoa Ford is a leading automotive dealership specializing in fleet and government vehicle sales. As one of the nation’s top fleet dealerships, we take pride in delivering exceptional service and efficiency in fleet management. We are currently seeking a License & Title Admin/Fleet Admin to join our dynamic team and help manage our growing fleet operations. Job Summary: The License & Title Admin/Fleet Admin plays a crucial role in processing and maintaining fleet sales records, managing deal paperwork, and ensuring compliance with dealership and regulatory procedures. This position requires strong attention to detail, excellent organizational skills, and the ability to handle multiple tasks in a fast-paced growing environment. Key Responsibilities: Vehicle Licensing & Title (L&T) Management

• Coordinate drive-away and temporary registration permits (TRP) with L&T.
• Handle all emails related to drive-away requests and overnight required paperwork to buyers.
• Apply for duplicate MSOs when necessary.
• Process all Licensing & Title (L&T) fleet deals and courtesy deliveries.

Fleet Inventory & Documentation

• Assist with vehicle stocking and maintain accurate inventory records.
• Retrieve and log stock numbers for MSO (Manufacturer’s Statement of Origin) books.
• Process and manage all fleet vehicle deals, ensuring accurate data entry, paperwork printing, and signature collection.
• Pull, print, and sign MSO documents as per checklist procedures.

Deal Processing & Billing

• Bill fleet deals, upfits, and courtesy deliveries.
• Process dealer trades and submit required reporting.
• Email Recap copies to sales personnel.
• Register warranties and claim incentives when required.
• Process and pay sales tax on fleet transactions.

Accounting & Payment Processing

• Apply all funds to the correct accounts (bank or check).
• Process dealer payment statements and cut checks for incentives owed to buyers.
• Manage accounts payable/receivable and assist in financial reconciliation.
• Maintain tax and L&T schedules for record-keeping and compliance.

General Administrative Support

• Maintain and update fleet logs for tracking and reporting.
• Assist in filing, scanning, and organizing records to ensure compliance and efficiency.
• Support sales managers with miscellaneous administrative tasks as needed.

Qualifications & Skills:

• Vehicle License/Titling and vehicle billing experience in Florida is a must.
• Previous dealership administration experience, or related experience preferred.
• Proficiency in dealership management systems and Microsoft Office Suite.
• Strong attention to detail and ability to multitask efficiently.
• Excellent communication and organizational skills.
• Ability to work collaboratively in a team environment while managing individual responsibilities.

Benefits & Compensation:

• Comprehensive benefits package, including health, dental, and vision insurance.
• Paid time off and holiday pay.
• Opportunities for career growth within a rapidly expanding fleet division.

If you are a detail-oriented, organized, and proactive individual who thrives in a structured administrative role, we would love to hear from you! We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.