Inventory Management

Job Title: Inventory Management

Location: Palm Bay, FL

Employment: Temp to Perm (12 months)

Industry: Aerospace and Defense

Compensation: $23.00-$27.00/hour

Schedule: 40hours /week

About the Opportunity:

• This role is critical to ensuring the successful execution of contractual and non-contractual deliverables through expert management of transportation operations, freight billing, and comprehensive logistics support.
• The ideal candidate will bring strong transportation expertise combined with financial acumen in freight invoice management, while also supporting receiving, stockroom, and packaging operations as needed.
• Join our team and contribute to mission-critical aerospace and defense programs while ensuring compliance with complex government and international shipping regulations.

Why You'll Love Working Here:

• Supportive, team-driven culture that values collaboration, transparency, and accountability
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries
• People-first environment that encourages employees to bring their authentic selves to work
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates

Why This Opportunity is Exciting:

• This role offers the chance to join a company that prioritizes both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

• Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Sound like a good fit?

TODAY

What You'll Do:

• Review and ensure all freight invoices received have proper allocation codes and cost centre assignments for accurate program charging
• Process freight invoices for payment on a weekly basis, ensuring accuracy, completeness, and timely submission
• Maintain professional email communication with carriers, freight forwarders, and internal stakeholders regarding billing discrepancies, missing information, and invoice status
• Research and resolve missing invoice information by tracking shipment details, verifying rates against quotes, and obtaining necessary documentation from carriers
• Utilize BI Inform or similar business intelligence tools to pull comprehensive reports showing freight charges for specific programs and cost centers
• Work collaboratively with Accounting department to rectify suspended charges and resolve charge number issues that prevent invoice processing
• Coordinate with Program Finance to reopen closed charge numbers or obtain new allocation codes as needed to ensure proper cost allocation
• Verify invoice accuracy by cross-referencing freight bills with shipment records, bills of lading, and rate agreements
• Identify and investigate billing discrepancies, overcharges, or duplicate invoices
• Maintain organized records of all freight invoices, supporting documentation, and correspondence for audit purposes
• Support month-end close activities by ensuring all freight invoices are processed and properly allocated
• Respond to program inquiries regarding freight costs and provide detailed breakdowns of charges
• Utilize transportation and logistics skills to ensure proper transportation modes are selected for domestic and international shipments
• Process government shipments using Wide Area Work Flow (WAWF), Electronic Access System for Exports (EASE), Export Tracking Application (ETA including FAST and SIR), and Government Bill of Lading (GBL) systems
• Create, validate, and process various government transportation documents including DD250, DD1348, and other required forms
• Coordinate and consolidate domestic and international shipping systems to support complex shipment requirements
• Interpret laws, rules, regulations, and contracts regarding shipping; prepare applications for import/export control certifications and licenses
• Work closely with management, programs, customers, Defense Contract Management Agency (DCMA), carriers, and freight forwarders to ensure contractual deliveries are completed on time
• Prepare and maintain comprehensive records of shipped products and track shipments through delivery
• Generate reports and charts on transportation movement including logistics savings, cost type summary, cost per pound, and carrier scorecards
• Establish and modify operational methods and procedures to improve efficiency
• Communicate with parties inside and outside the department to explain and interpret policies, practices, and procedures
• Ensure Environment, Health, and Safety (EHS) compliance in accordance with company policy
• Complete work or projects of larger scope, including group cost and time savings initiatives
• May act as a mentor to lower-level peers and provide guidance on tasks
• Work autonomously, using experience and knowledge to resolve complex issues
• As needed, support receiving operations including verifying incoming shipments, inspecting materials, and processing receiving transactions in MRP/ERP systems
• As needed, support stockroom management including maintaining inventory records, performing cycle counts, and ensuring proper storage of materials.

Job Requirements

What You'll Bring:

• High School Diploma or GED
• 6+ years of experience in transportation, logistics, or supply chain operations
• 6+ years of experience in transportation or logistics field with demonstrated knowledge of shipping operations
• 6+ years of experience in freight billing, invoice processing, and cost analysis

What Sets You Apart:

• Associate Degree
• Working knowledge of government and international shipping regulations

• Knowledge of safe material handling practices and ability to maintain compliance with client Environment, Health, and Safety policies

• Direct experience processing government shipments in WAWF, EASE, ETA (FAST and SIR), and GBL systems
• Direct experience processing export documents and filing EEIs through Automated Export System (AES)
• Experience with BI Inform or similar business intelligence and reporting tools for freight cost analysis
• Knowledge of freight rate negotiation and carrier contract management
• Familiarity with accounts payable processes and financial systems
• Experience with freight audit and payment systems
• Experience with MRP systems and Agile Product Data Management (PDM) software tools
• Current or previous Dangerous Goods by Air certification (IATA or equivalent)
• Proficiency with Microsoft Office applications, specifically Excel (advanced formulas, pivot tables), Outlook, PowerPoint, and Word
• Strong organizational, operational, and leadership skills with ability to manage multiple priorities
• Excellent customer service, problem-solving, and time management abilities
• High degree of accuracy, integrity, accountability, and attention to detail.
• Teamwork
• Self-starter/work independently
• Good communication skills

Additional Information:

• Requires the ability to obtain an Active Secret Clearance
• Upon offer of employment, the individual will be subject to a background check
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the necessary employment eligibility verification form upon hire.
• Ability to stand for extended periods of time, up to 9 hours
• Ability to handle items up to 45 pounds utilizing proper lifting techniques and material handling aids

After you , you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.