Project Accountant

L. Rose Recruiting is partnering with Dix.Hite + Partners to identify an experienced Project Accountant to join their team in Longwood, Florida.

Dix.Hite is an award-winning landscape architecture and planning firm known for creating impactful spaces that shape communities. Their work spans mixed-use developments, multifamily communities, parks, trails, transportation projects, and master-planned communities across the southeastern United States.

This role plays an important part in supporting the financial health and success of projects from initiation through completion while partnering closely with Project Managers and leadership.

Who You Are

You are a detail-oriented and proactive accounting professional who enjoys working at the intersection of finance, project management, and collaboration . You bring strong project accounting experience and enjoy helping teams keep projects financially organized and on track.

You are comfortable working with cross-functional teams, managing multiple deadlines, and communicating clearly with project managers, consultants, and internal stakeholders.

You thrive in environments where accuracy, organization, and teamwork are critical to success.

What You Will Do

You will support the financial management and administrative oversight of projects , working closely with project managers and leadership to ensure projects are properly structured, billed accurately, and tracked against budgets.

Your responsibilities will include:

• Managing project financial setup and monitoring project budgets

• Preparing and processing client invoices and ensuring contract compliance

• Supporting accounts receivable and collections tracking

• Reviewing contracts and proposals to understand billing requirements

• Assisting with subconsultant contract preparation and documentation

• Monitoring labor charges, consultant invoices, and reimbursable expenses

• Supporting communication between project teams, consultants, and accounting

• Assisting with financial reporting and project performance tracking

How You Will Do It

You will leverage strong attention to detail, financial analysis skills, and collaboration to ensure projects run smoothly from a financial perspective.

Project Setup & Financial Management

• Set up new projects in project management and accounting systems

• Ensure accurate fee structures, billing terms, labor categories, and phases

• Assist project managers with budgets, forecasts, and financial tracking

• Monitor project performance against budgets and workplans

Billing & Revenue Management

• Prepare and process monthly client invoices including hourly billing, progress billing, and reimbursables

• Verify billable rates, contract compliance, and documentation

• Coordinate invoice narratives and submission with project managers and principals

• Support accounts receivable and collections activities

Contract & Administrative Support

• Review project proposals and contracts to understand financial terms

• Assist with subconsultant contracts and documentation

• Monitor certificates of insurance for clients and subconsultants

Cost Control & Financial Analysis

• Track labor charges, consultant invoices, and reimbursable expenses

• Support review of timesheets and expense reports for accurate project coding

Qualifications

Required

• 5+ years of experience in Project Accounting , ideally within an Architecture, Engineering, or Planning firm

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field

• Strong attention to detail and analytical skills

• Ability to manage multiple priorities and deadlines

• Strong communication and collaboration skills

• Proficiency in Microsoft Office (Excel and Outlook)

• Experience with Deltek Ajera or similar ERP/project accounting systems

Preferred

• Experience within Architecture, Engineering, or Planning firms (A/E industry)

• Working knowledge of Deltek Ajera

• Project management certification (PMP or similar)

• Experience working with DOT contracts

Benefits

• Salary range: $75,000 – $85,000

• Health, dental, and vision insurance

• Long-term and short-term disability insurance

• Life insurance and flexible benefit accounts

• 401(k) with 3% company contribution regardless of employee contribution

• Employee Stock Ownership Plan ( ESOP ) participation

• Flexible work options including hybrid scheduling (3 days in office) after onboarding

• Professional development opportunities and individualized development plans

• Generous PTO plus 10 paid holidays and year-end office closure