220945 Executive Assistant (Operations Analyst) - Jacksonville, FL (hybrid)

POSITION: Executive Assistant (Operations Analyst)

FULLTIME/PARTTIME: Fulltime

LOCATION: Jacksonville, FL (Hybrid)

ASSIGNMENT: ASAP start with no later start than 6/1/2026- 5/31/2027 (temp to hire)

SCHEDULE: 40hrs M-F 8am-5pm

PAY RANGE: $24.87 HOURLY PAID WEEKLY
(Exact compensation may vary based on skills, experience, and location. Base pay information is based on market location.)

Position Summary:

This role provides multi-disciplinary horizontal support for Wealth Management Operations (WMO) business priorities and deliverables. Within Business Operations Management, the Engagement & Support team provides support for a senior leader and business manager to execute on meetings, travel, and other responsibilities. They partner with the local Site Engagement Team to help plan, facilitate, and execute employee engagement events. Engagement & Support is looking for an individual that: Communicates with executives and line management to gather and convey relevant information

• Documents accurate messages and handles calls with appropriate judgment
• Proactively manages the calendar of multiple stakeholders, effectively resolving conflicts that arise in a professional manner
• Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
• Liaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee member Has the responsibility of assisting with the planning for WMO employee engagement events, in addition to employee engagement events for their senior leader Support and help facilitate the planning, set up, and logistics of executive site visits

Required Skills:

• Adaptability
• Administrative Services
• Attention to Detail
• Collaboration
• Oral Communications
• Planning
• Presentation Skills
• Prioritization
• Problem Solving
• Written Communications

Desired Skills:

• Proficient in the following tools:
• MS Outlook
• Teams
• PowerPoint

WORKING CONDITIONS:

• May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.
• The ability to lift up to 30lbs
• Use of computers and technology

Here at Canon Recruiting, People are our priority, and we are committed to Include Diversity in every segment of who we are. It is only through our Diversity; we are made a stronger organization and increase our ability to provide top tier candidates that our clients have come to know Canon for. We have an inclusive environment all employees are celebrated for their unique differences. The different perspectives and experiences of our workforce give us the competitive advantage that is essential for success in an ever-changing market. By promoting inclusion with the same enthusiasm, we devote to quality and competency and using the experience from a diverse assortment of backgrounds and experiences, Canon can improve the services and value we deliver to clients, employees, and customers. At Canon, Diversification and Inclusiveness are much more than a corporate ambition; they are a critical component in our daily corporate life. Canon Recruiting is committed to a diverse and inclusive workplace. Canon Recruiting is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. The pay range for this position is listed above. Base pay information is based on market location. We will consider for employment qualified applicants with arrest and conviction records. Our range of benefits may include health care and 401(k) savings plans. For individuals with disabilities who would like to request an accommodation, please email [email protected]