DEVELOPMENT PROJECT COORDINATOR

Description

Position at Wild Fork Foods

Development Project Coordinator

The Development Project Coordinator supports the New Store Development team by coordinating tactical tasks throughout the project lifecycle—from Site Approval to Project Close-Out. This role focuses on scheduling, documentation, permitting support, cross-functional communication, and maintaining project workflows. The Coordinator ensures accurate tracking of key activities and assists teams in keeping projects organized, compliant, and moving forward.

This is an in-office role, Monday – Friday, based in Doral, FL.

Key Responsibilities:

Project Coordination & Scheduling

• Support the development of project timelines and maintain updated schedules for multiple concurrent projects (target ~25).
• Update critical dates in Smartsheet and distribute routine development schedule reports.
• Prepare and send standard project notices, including construction start, date changes, and store open notifications.
• Assist in monitoring project progress and flag delays or issues to project leads.

Communication & Cross-Functional Support

• Coordinate communication among Real Estate, Legal, Design, Construction, Operations, Marketing, and external stakeholders.
• Serve as a point of contact for landlords and consultants for routine questions and document submissions.
• Prepare agendas, meeting notes, and project status updates for internal teams.

Documentation & Tracking

• Organize and maintain project documents in OneDrive and future project management systems.
• Collect due diligence documentation from consultants (surveys, reports, utility requirements, etc.).
• Maintain logs for invoices, consultant contracts, soft costs, and landlord contacts.

Permit & Compliance Support

• Coordinate permit and license submission processes by gathering required documents and submitting applications under guidance of senior team members.
• Communicate with municipalities, permit expediters, and city officials on routine matters.
• Track permit statuses and update internal stakeholders accordingly.

Vendor & Consultant Coordination

• Help distribute bid packages to general contractors and vendors.
• Support consultant onboarding by providing required documents, timelines, and expectations.
• Track consultant deliverables and collect required approvals.

Utilities, Insurance & Store Opening Support

• Assist with utility account setup and coordinate documentation for service initiation.
• Assist with the Certificate of Insurance (COI) process and store opening compliance items.
• Maintain master reports, project lists, and historical data for the development team.

Qualifications:

• Bachelor’s degree preferred, or equivalent experience in project coordination or administrative support.
• 1–3 years of experience in project coordination, construction support, corporate retail/restaurant development, or similar field preferred.
• Strong organizational and time-management skills; ability to manage multiple tasks simultaneously.
• Detail-oriented with strong follow-through.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite; experience with Smartsheet or other project systems a plus.
• Ability to work cross-functionally and maintain positive working relationships.
• Comfortable working in a fast-paced environment with shifting priorities.
• Highly organized, proactive, and service-oriented.
• Strong sense of urgency and accountability.
• Team player willing to support others and step in where needed.
• Process-oriented, with interest in improving workflows and documentation practices.

EOE/Vets/Disability