Office Administrative Associate

Description

Principle Responsibilities

Performs clerical duties in accordance with office-related policies and procedures. Drafts procedures such as word processing flow of

correspondence filing requisition of supplies reception area subcontract and contract administration and other clerical services for others to review

and approve. Enters job cost and billing data into automated accounting system. Submits invoices to customers. Calls customers to collect overdue

receipts. Administers Precisions subcontracts. Administers Precisions contracts. Logs and tracks Precisions bids and proposals. Assists accounting

department with payroll entry. Knowledge of office and clerical policies; computers; filing; word processing; telephone systems; accounting procedures.

Ability to maintain confidentiality. Excellent communications skills attention to detail organizational skills ability to establish good rapport with department staff

personnel and others.

Standard Duties

Performs clerical duties in accordance with office-related policies and procedures. Drafts procedures such as word processing flow of correspondence

filing requisition of supplies reception area subcontract and contract administration and other clerical services for others to review and approve.

Enters job cost and billing data into automated accounting system. Submits invoices to customers. Calls customers to collect overdue receipts.

Administers Precisions subcontracts. Administers Precisions contracts. Logs and tracks Precisions bids and proposals. Assists accounting department

with payroll entry.

Requirements

High School graduate. Three years minimum experience in office administration. Must have excellent computer skills with Word and Excel.

Capabilities

Knowledge of office and clerical policies; computers; filing; word processing; telephone systems; accounting procedures. Ability to maintain confidentiality.

Excellent communications skills attention to detail organizational skills ability to establish good rapport with department staff personnel and others.

Physical Requirements

Capable of striking keys on a computer keyboard. Using a computer mouse. Lifting up to 25 lbs. Viewing displays on a computer monitor.

Equipment to be Used

Computer peripherals telephone system usual office equipment

Required Experience:

IC