Administrative/Fiscal Technician

Administrative/Fiscal Technician

Location

Ocala, FL

Hours

Full-Time; hours not specified

Salary

$44,480.00 - $51,765.00 per year

Description

This is a varied and highly responsible administrative/fiscal position with an emphasis on customer service, administrative support and fiscal management.

This position works closely with the Office Administrator/Manager and reports to the Department Director or Designee.

Examples of Duties

Customer Service

• This position communicates clearly and courteously to deal with people by phone, in person, and in writing
• Functions include assists in answering telephones, handling complaints, answering questions, taking messages and routing calls

Administrative/Research

• This position schedules appointments/meetings/training, prepares packets/cases for various boards, makes travel arrangements and assists with inputting City Council agenda items in Minute Traq
• Other functions include participating in various department/city committees and providing research assistance on certain planning/zoning projects (including reviewing and inputting GIS data and preparing excel spreadsheets)

Correspondence

• Prepares memos, letters, forms, statements, reports and correspondence on a variety of subjects from simple to complex or technical, confidential matters
• Duties may include taking notes, transcribing/composing correspondence or meeting minutes

Budget

• Assists and may act as a back-up with the preparation, implementation and monitoring of the annual budget
• Duties include data entry of annual budgets and preparation of budget packages for the Budget Office
• Other duties include researching/compiling financial information and statistics for specialized reports, documents and spreadsheets

Purchasing

• This position works with the Department concerning the processing of purchasing paperwork including requisitions, purchase orders, monitoring blanket purchase orders and annual purchase agreements and contracts

Record Keeping/Reports

• This position helps maintains files/records for various divisions within the Department

Payroll Clerk

• This position may be required to prepare payroll or serve as back-up to the payroll clerk
• This position requires the ability to apply city policies and procedures related to personnel rules and payroll practices
• Performs other duties as assigned and participates in cross training

Minimum Qualifications

Education and Experience

• This position requires an Associate's degree from an accredited college or university in business or accounting
• Plus one (1) year of accounting and administrative experience
• Valid Florida Driver License is required for travel
• Training/Skills required: accounting, advanced business English, typing, data entry, office/clerical, customer service; advanced Word, Excel, and Outlook
• An equivalent combination of training and experience may be considered

Supplemental Information

• Must be skilled in the use of various office equipment and general office skills must be at an advanced level
• Ability to accurately type memos, complex documents, and business letters
• Must be able to take and transcribe dictation
• Must be able to work independently and maintain confidential information
• Must be able to handle multiple deadlines, work under pressure and remain calm in stressful situations
• Must have the ability to compile, research, prioritize and analyze data
• Must have organizational skills to maintain accurate records and organized files
• Must be able to interpret rules, regulations and policies
• Must have the ability to work with minimum supervision
• Ability to communicate clearly and concisely orally and in writing
• Ability to establish and maintain working relationships with employees and the public