Office Assistant (20685059)

Location

37101 Newark Blvd Newark, 94560

Description

Under general supervision, the Part-Time Office Assistant provides a variety of general clerical and administrative support services for the Recreation and Community Services Department. This is a part-time position and may include a flexible or reduced weekly schedule as determined by the department.

This position performs a range of office support duties such as preparing documents, maintaining records, assisting the public, and supporting departmental projects. The Office Assistant may also be assigned to take photographs at City special events as part of regular job duties. Work is generally guided by established procedures, with supervision available for non-routine tasks.

• Prepare a wide variety of documents, correspondence, reports, and forms using word processing and spreadsheet software.
• Review and proofread documents for accuracy, completeness, and proper formatting.
• Create basic graphics or presentation materials as needed.
• Enter, update, and retrieve information from computer systems; maintain files, records, and logs.
• Assist with processing forms such as purchase requests, timesheets, and other departmental paperwork.
• Greet and assist visitors, answer phone calls, take messages, and provide general information about department services.
• Perform general office tasks such as copying, scanning, filing, distributing mail, and ordering office supplies.
• Assist with City events or departmental projects.
• Take photographs at City special events and departmental activities to document projects, support communication needs, and provide images for reports or public information materials.
• Provide backup support to other clerical staff as needed.

QUALIFICATIONS

Knowledge of:

• General office practices and procedures.
• Basic computer skills, including word processing, spreadsheets, email, and simple graphic design tools.
• Standard office equipment such as phones, copiers, scanners, and computers.
• Proper English usage, spelling, grammar, and formatting.
• Basic filing, record-keeping, and data entry methods.
• Basic arithmetic.
• Basic photography principles, such as framing, lighting, and capturing clear images.

Ability to:

• Organize and prioritize work to meet deadlines.
• Prepare clear, accurate, and complete documents.
• Communicate effectively with staff and the public.
• Follow written and verbal instructions.
• Take clear, well-framed photographs of City events, activities, and projects using City-provided equipment.
• Use simple graphic or photo-editing tools to prepare images or materials for reports, presentations, or public information.
• Work cooperatively with others and provide helpful customer service.

Ideal Candidate

The ideal candidate for the Part-Time Office Assistant position is someone who is organized, reliable, and comfortable supporting a variety of office tasks in a busy department environment. They enjoy helping others, can manage multiple responsibilities at once, and communicate clearly and professionally with both staff and the public.

This candidate has solid basic computer skills and can confidently prepare documents, update records, and follow established procedures. They take pride in producing accurate, polished work and have an eye for detail when reviewing forms, correspondence, or data.

Because the role includes supporting City events, the ideal candidate also feels comfortable taking photographs to document activities. They understand simple photography concepts such as framing, lighting, and capturing clear images, and they can use basic graphic or photo-editing tools to prepare visuals for reports or presentations when needed.

They are a team player who is flexible and willing to assist wherever support is needed — whether greeting visitors, answering phones, coordinating small projects, or covering routine tasks for other staff. They maintain a positive attitude, adapt well to changing priorities, and embody professional, courteous customer service.

Overall, the ideal candidate is dependable, detail-oriented, and eager to contribute to the Public Works Department through a combination of administrative support, event assistance, and light photography/graphics work.

Benefits

This is a non-benefited, temporary position. Temporary employees will only work up to 1,000 hours per year.

PART-TIME BENEFITS:

• Sick Leave: Five (5) days (40 hours) sick leave per fiscal year. Sick hours do not roll over to the next year and therefore must be utilized or forfeited annually.
• Silliman Activity center use: Temporary employees will have access for themselves to utilize the center to work out in the fitness area, the basketball gymnasium, and the swimming facility during regular program times while they are not scheduled to work. A facility employee application will be filled out upon hire.

RETIREMENT:

• Temporary employees will be required to contribute to a Nationwide Deferred Compensation Plan.

PART-TIME EMPLOYEE STATUS:

• This is a part time position and is therefore considered an “at-will” employee status position. Employment may be terminated with or without cause or notice, at any time, at the will of the City of Newark, in its sole discretion.
• The City of Newark does not participate in Social Security, therefore, the Part-time, Temporary employee will be required to contribute to a Nationwide Deferred Compensation Plan.

Special Instructions

We will make reasonable efforts in all phases of the selection process to accommodate persons with disabilities. Please contact the Human Resources Department at 510-578-4267or at [email protected] accommodation requests.

The City of Newark is committed to diversity, equity, inclusion and belonging in the workplace and does not discriminate against employees or job applicants on the basis of any local, state, or federal protected class.

In accordance with the Immigration Reform and Control Act, all potential employees are required to provide proof of U.S. Citizenship or authorization to work in the United States. All new employees are required by law to sign a loyalty oath.

Recruitment Contact

Contact email:

[email protected]