Accounts Payable Specialist

Job Notes: 

• 4 week CONTRACT opporutnity 
• Using spreadsheets, reviewing, and extracting data. Call vendors to obtain AR contacts.

Job Summary: 

The Accounts Payable Specialist is responsible for accurate and timely data entry and payment of all approved invoices and check requests for obligations incurred by Suncoast Caring Community, Inc., and its affiliated entities, along with certain regulatory compliance preparation related to the accounts payable function. Within appropriate segregation of duties, responsibilities may include vendor set-up and specification of payment terms, disbursement of vendor payments, preparation of IRS Form 1099s and Unclaimed Property submissions, and ensuring timely, accurate check runs. The position also prepares monthly accruals to facilitate each month-end close, maintains positive vendor relationships through communication and research, and prepares batches for vouchering of claims for the Accounting Team Specialists. 

Job Responsibilities: 

• Ensure all invoices and check requests have proper approvals and general ledger coding before payment; route and follow up on unapproved or improperly coded items. 
• Ensure accuracy of data entry into the accounts payable system. 
• Voucher approved and coded invoices and check requests promptly, ensuring payment terms align with vendor terms; submit batches to the Accounts Payable Manager for review and posting. 
• Initiate and process check runs. 
• Prepare batches for vouchering of claims for the Accounting Team Specialists. 
• Complete vendor setup with all required documentation for new vendors. 
• Conduct research to reduce the possibility of duplicate payments and communicate with vendors regarding discrepancies. 
• Maintain records for compliance with regulatory requirements including IRS Form 1099 and Unclaimed Property. 
• Prepare monthly accruals for general ledger closings. 
• Perform other duties as assigned. 

Required Skills & Experience: 

• Minimum of One (1) year of direct processing experience in a computerized, high-volume accounts payable department. 
• Basic understanding of period-end accruals and 3-way matching of payables and purchasing documents. 
• Basic knowledge of IRS Form W-9 and 1099 reporting requirements. 
• Good written and verbal communication skills. 
• Microsoft Excel proficiency. 
• Flexibility, ability to work independently, set priorities, and maintain organizational skills. 
• 10-key by touch calculator skills. Preferred Skills & Experience: 
• Two (2) or more years of experience in a computerized, high-volume accounts payable department. 
• Direct vendor contact and problem resolution experience. 
• Microsoft Office proficiency. 
• Dynamics GP (Great Plains) Accounts Payable module experience. 
• Knowledge of Unclaimed Property regulations.

Required Education: 

• High school diploma or GED.