Accounts Payable Manager

The Accounts Payable Manager is a hands-on leadership role responsible for overseeing all aspects of the Accounts Payable (AP) function in a dynamic, multi-entity, multibank account environment; ensure timely and accurate processing of vendor invoices, payments, expense reimbursements, and month-end close activities; supervise and mentor a team of AP specialists, driving efficiency, accuracy, and strong internal controls while partnering collaboratively with cross functional teams.

· Manage full-cycle accounts payable operations across multiple legal entities and multiple bank accounts,

· Process high ‑ volume vendor invoices, ensuring accuracy, proper coding, and compliance with company policies,

· Review and approve AP batches, vendor setup, and changes,

· Oversee weekly payment runs (ACH, wires, checks) and coordinate intercompany settlements,

· Research discrepancies in financial information and/or documentation (e.g., purchase orders, vendors, invoices, etc.) to ensure accuracy and adherence to procedures before processing,

o Resolve complex vendor issues, discrepancies, and escalations,

o Communicate with vendors/contractors to resolve issues and obtain additional information where required,

· Maintain AP aging reports and ensure timely payment of obligations,

· Administer Team Member expense reimbursement programs and company credit card reconciliation,

· Ensure adherence to internal controls, approval hierarchies, segregation of duties, and audit standards,

· Maintain accurate vendor records and ensure compliance with IRS regulations (W ‑9, 1099 reporting),

· Support internal and external audits by preparing documentation and responding to inquiries,

· Reconcile a variety of accounts and reports for ensuring accuracy,

· Prepare cash requirement forecasts and month-end accruals,

· Participate in monthly close activities and perform month-end reconciliation of A/P Aging,

· Collaborate with the Operations team to train on AP policies and procedures, develop and implement process improvements,

· Develop and maintain AP policies, process documentation, and SOPs,

· Perform manager functions for the accounts payable department, including interviewing and recommending the hiring of new Team Members; providing or arranging for training; evaluating performance; and recommending personnel actions to ensure adequate and competent staffing,

· Plan work assignments, evaluate work performed, and provide direction and decisions in handling procedural and technical problems. Monitor work outcomes and provide metric data for management,

· Implement AP automation tools and refine workflows to reduce manual errors and increase efficiency,

· Provide AP metrics and KPIs to leadership, including cash disbursement trends and vendor spending analysis,

· Assist with special projects and other duties as assigned.

Education, Experience

· BS in accounting, finance, or related business discipline,

·5+ years’ experience in high volume accounts payable environment as an Accounts Payable Manager,

· Proficiency in Microsoft Office Suite with advanced Microsoft Excel skills (pivot tables, VLOOKUPs) is essential,

· Strong interpersonal skills to collaborate across departments and negotiate with vendors,

· Knowledge of financial transaction flows, including system interfaces,

· An ability to work in multiple systems.