Administrative Aide

Job Description

Job Description

This position performs limited administrative work in support of the daily operations of the Little Haiti Revitalization Trust (LHRT), relieving management of routine administrative, operational, and clerical tasks. Responsibilities span various functions including fiscal support, event logistics, public communications, recordkeeping, digital content management, and community outreach.

The Administrative Aide exercises initiative and independent judgment within established guidelines and works collaboratively with internal staff, board members, community partners, and the general public. Work is performed under general supervision and is evaluated based on results achieved and adherence to established procedures.

Essential Duties and Responsibilities
• Serve as a primary point of contact for LHRT phone calls, voicemails, emails, and text communications to the business cell phone
• Maintain and update digital platforms including Mailchimp, DropBox, and website content tracking spreadsheets
• Assist with planning, setup, and attendance at LHRT events and board meetings
• Prepare and distribute meeting materials including sign-in sheets and board meeting packets
• Monitor and maintain office organization, including ordering and tracking office supplies
• Organize and coordinate canvassing and outreach activities
• Translate written materials as needed (English/Creole/Spanish preferred)
• Draft and send board resolutions for signature, and track completion via DocuSign

• Upload board meeting minutes and resolutions to MinuteTraq and ensure public access
• Collect physical checks from City and County offices and coordinate recipient pickup
• Maintain organized digital filing systems for administrative and program documents
• Support design and communication efforts using Canva or Adobe for board recaps and event graphics
• Attend community or stakeholder meetings on behalf of the Trust when needed
• Monitor and troubleshoot audio/visual needs during livestreamed events and meetings
• Track and submit reimbursement requests in compliance with internal processes
• Compile, update, and maintain the LHRT community resource list

Minimum Requirements
• Associate’s Degree (minimum 60 college credits) and at least 6 months of administrative or public sector experience
OR
• Equivalent combination of education and experience beyond a high school diploma

Preferred Qualifications
• Experience with government, nonprofit, or community-based organizations
• Bilingual or multilingual proficiency (English/Creole/Spanish preferred)
• Familiarity with Mailchimp, Canva, Adobe, Microsoft Office Suite, DocuSign, and cloud-based file systems (e.g., Dropbox, Google Drive)
• Excellent written and verbal communication skills
• Ability to prioritize multiple tasks and meet deadlines with attention to detail
• Comfort working in a fast-paced, community-focused environment

Working Conditions
This position requires occasional evening or weekend availability for events or meetings. Duties may involve light physical activity related to event setup and travel to pick up materials from city or county offices.

The Little Haiti Revitalization Trust is a quasi-judicial agency created by the City of Miami to revitalize and redevelopment the Little Haiti community. Through strategic initiatives and community-focused programs, the Trust aims to drive economic development, uplift local businesses, and create a flourishing environment for both residents and entrepreneurs.

Company Description

The Little Haiti Revitalization Trust is a quasi-judicial agency created by the City of Miami to revitalize and redevelopment the Little Haiti community. Through strategic initiatives and community-focused programs, the Trust aims to drive economic development, uplift local businesses, and create a flourishing environment for both residents and entrepreneurs.