Legal Secretary

Job Description

Job Description

We are a well-established development, construction and investment firm seeking a highly skilled, organized, and proactive professional to join our team and support development and legal operations. In this role, you will work closely with ownership and provide comprehensive administrative and project coordination support to senior executives in development, construction, asset management, and operations.

The ideal candidate has a legal support background, is detail-oriented, capable of managing multiple priorities, and comfortable working with cross-functional teams.

Key Responsibilities

• Coordinate and communicate with Ownership and executive leadership to ensure efficient progression of development and operational initiatives.
• Develop a strong understanding of company operations and facilitate communication among departments including development, construction, accounting, administration, and asset management.
• Maintain and oversee organized electronic and physical filing systems, including contracts, agreements, permits, project documentation, and correspondence.
• Manage and prioritize complex calendars for Ownership and executive team members, including meetings, site visits, inspections, investor calls, and project milestones.
• Prepare agendas, reports, presentations, and supporting materials for internal and external meetings.
• Coordinate with outside attorneys in legal matters
• Coordinate with consultants, vendors, and third-party professionals to ensure timely project completion.
• Assist with document preparation, contract tracking, and follow-up on various timelines and deliverables.
• Support special projects and strategic initiatives as directed by Ownership.
• Provide general administrative support including correspondence management, scheduling, and internal coordination.

Qualifications

• Minimum 3–5 years of experience as a legal secretary preferably supporting litigation.
• Excellent verbal and written communication skills
• Experience with development, construction and/or asset management preferred.
• Strong organizational skills with the ability to prioritize and manage multiple projects simultaneously.
• Strong planning, reporting, and multitasking abilities.
• Experience with document management, contract coordination, and project tracking.
• Ability to work independently, exercise sound judgment, and maintain professional relationships with executives, vendors, consultants, and internal teams.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Self-motivated and comfortable working in a deadline-driven, fast-paced environment.