Administrative Assistant

Administrative Assistant

JOB-10045396

Anticipated Start Date

12/01/2025

Location

Albuquerque, NM

Type of Employment

Contract Hire

Employer Info

They are North America’s largest and most respected construction and engineering organization. They take on important projects in every size. They are committed to conducting our business to the highest levels of integrity, ethics, and compliance with the law. The Company has sustained for nearly 130 years as an organization built on honesty and truthfulness. Their success allows us the opportunity to help others achieve their goals. They are committed to helping communities by involving Disadvantaged Business Enterprises, Minority Business Enterprises and Women Owned Business Enterprises on our projects. The Company has projects that involve all of the following business markets: Building, Industrial, Mining, Oil, Gas & Chemical, Power, Transportation and Water.

Job Summary

We are seeking a highly professional and dynamic Administrative Assistant to be the backbone of our fast-paced Albuquerque Program Office. If you possess proven administrative experience and thrive on managing a diverse range of tasks in a culture of excellence and innovation, this is your chance for a stable, long-term career with outstanding benefits.

Job Description

• Provide the district office with day-to-day support with general administrative functions and team management needs including (e.g., Ordering ordering Supplies, supplies, meeting scheduling/coordination, travel support, phone and email communication, front desk/reception, liaison with property manager and vendors, mail receipt and pickup).and others.
• Collaborate with and support team members, working on key projects and initiatives.
• Manage expense reports, invoicing and purchasing card transactions.
• Support the Regional Program Manager and other team members as needed with travel management/coordination, expense review/management.
• Manage suite access and building access, set up and assign new users for accessibility to the building, review and manage parking garage access, update relevant entities and documents with that information oversee vendor and delivery access.
• Track weekly cost reports and budgets, weekly payroll, and intercompany billings, and provide providing weekly and monthly reports. May rReview and resolve issues with invoices, and prepare related reports for team and company use.
• Manage and schedule inter-group and cross-company meetings involving department staff, order food/deal with caterer.

Skills Required

• A Minimum of 1or 2 plus years administrative support experience, performing similar functions as what is outlined above in a professional office environment.
• Experience working in a construction office environment is highly desired.
• Professional presence and demeanor to interact with all levels of stakeholders.
• Must have strong written and verbal communication skills, strong organizational skills, and a track record of being able to juggle multiple priorities and meet deadlines.
• Strong skills in MS Office Suite (Word, Excel, Powerpoint, Outlook)
• Experience with analyzing costs, and invoices is preferred, as well as experience providing reports to leadership.
• Able to maintain strict confidence of important, sensitive information and materials.
• Ability to work with people at all levels of the organization, including senior leadership and a team player with an interest in helping the team stay connected.
• Bilingual-Spanish

Education/Training/Certifications

• A High School Degree or GED

“We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.”