Project Coordinator

Job Description

Job Description

Description:

About Us

At Kroll Konstruction, we’re creators of streamlined, enjoyable experiences. We understand that construction projects can feel overwhelming, but our mission is to simplify the process and make it something you can truly enjoy.

Our philosophy is built on the belief that exceptional leadership starts with service. We lead by putting people first, whether it’s our clients, our teammates, or our trusted partners. Every blueprint, beam, and brick is a testament to our dedication to collaboration, integrity, and excellence.

When you work with us, you’ll experience a team that is as passionate about the journey as we are about the results. Together, we’ll turn ideas into reality and challenges into triumphs.

Position Summary

We are seeking a Project Coordinator who will play a crucial role in supporting the planning, execution, and completion of construction projects. This position is responsible for coordinating project activities, managing schedules, and ensuring effective communication between project stakeholders. The ideal candidate is highly organized, detail-oriented, and able to manage multiple tasks while ensuring that all aspects of the project stay on track.

Candidates must be based in the U.S. and willing to travel up to 100% of the time, including extended stays at project sites.

Travel expenses, lodging, and per diem are provided in accordance with company policy.

Key Responsibilities

• Assist in the development of project plans, schedules, and work timelines in collaboration with the Site / Safety Manager and Project Manager.
• Act as a primary point of contact for project stakeholders, including clients, contractors, and subcontractors. Ensure effective communication and coordination across all project teams.
• Support the project manager in buying out all materials, labor, and subcontracts.
• Maintain project documentation, including contracts, purchase orders, and schedules.
• Prepare and distribute regular project reports to stakeholders.
• Monitor project schedules and track progress against project timelines, identifying potential delays and coordinating adjustments with relevant teams.
• Support the Project Manager in monitoring the project budget, tracking expenses, and identifying cost-saving opportunities.
• Ensure that all project activities comply with safety regulations, quality standards, and industry best practices.
• Identify potential project risks and work with the Project Manager to implement mitigation strategies.
• Coordinate the delivery of materials, equipment, and resources to the project site as needed to meet project timelines.
• Provide project updates to the Owner and Team via project management software, communicating major shutdowns and material deliveries.
• Assist with preparing project compliance records, including permits and inspection reports.
• Work with the Site/Safety Manager to prepare a completion list or Owner’s punch list, ensuring timely completion of all items.
• Travel to building sites as required, with frequent overnight and weekend travel required for project oversight and meetings.
• Identify potential project risks and work with the Project Manager to implement mitigation strategies.
• Coordinate the delivery of materials, equipment, and resources to the project site as needed to meet project timelines.
• Provide project updates to the Owner and Team via project management software, communicating major shutdowns and material deliveries.
• Assist with preparing project compliance records, including permits and inspection reports.
• Work with the Site/Safety Manager to prepare a completion list or Owner’s punch list, ensuring timely completion of all items.

Qualifications

• Proficiency in Microsoft Office (Word, Excel, PowerPoint), or Google Suite.
• Experience using project management software such as RedTeam Flex (Preferred), Procore, MS Project, or similar tools is a plus.
• Ability to problem-solve effectively in a fast-paced environment while maintaining a focus on safety and quality standards.
• OSHA certification (OSHA10, OSHA30) or other relevant safety training is preferred.
• Must be available for communication outside of normal business hours during times of heightened project demands.
• Excellent organizational skills with a keen attention to detail to manage multiple projects simultaneously.
• Strong communication skills to effectively liaise and address concerns between various stakeholders including clients, contractors, and team members.
• Knowledge of construction processes, materials, and safety regulations.
• Ability to work collaboratively in a fast-paced environment.

Field personnel on construction project teams should expect 60-hour workweeks, with a minimum of 5 days a week and 8 hours per day, including weekends. Travel home is typically every other week, but can shift to every third week depending on project needs. During the final month and a half of a project, it's common to remain on-site and take extra time off after completion.

• High school diploma or equivalent (Bachelor’s degree in Construction Management, Engineering, or related field preferred).
• No prior experience required; internships or relevant coursework in construction/project management is a plus.

Kroll Konstruction Offers :

• 100% company-paid medical, dental, vision, life ($50,000), AD&D, and long-term disability insurance for our employees.
• 10 Paid Personal Days Off (PTO) and 8 Paid Holidays
• Discretionary Performance Bonus: Up to 10% of base salary, contingent upon company profitability and at the company's sole discretion.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

• Regularly required to sit and use hands to finger, handle, or feel, especially with use of the phone and computer.
• Frequently is required to reach with hands and arms and talk or hear especially in use of the telephone and meetings.
• May be required to lift up to 25 pounds.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Join us as we build a strong workforce that creates something extraordinary - together!

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Willingness to travel: 100% (Required)

Work Location: On the road