Office Manager
Bookkeeping & Financial Administration
- Perform daily bookkeeping functions, including accounts payable/receivable, invoicing, expense tracking, and reconciliations using QuickBooks.
- Maintain accurate financial records and support month-end and year-end close processes.
- Coordinate with external accountants, payroll providers, and financial institutions.
- Support HR administration, including onboarding and offboarding, employee records, benefits support, and payroll coordination.
- Assist with time tracking, expense reimbursements, and recruitment coordination, including job postings and interview scheduling.
- Ensure adherence to internal policies and basic employment compliance requirements.
- Manage office facilities, equipment, supplies, and vendor relationships.
- Coordinate maintenance, repairs, cleaning services, and office inventory procurement.
- Maintain a safe, organized, and functional work environment.
- Partner with management and the Office Executive Assistant to provide comprehensive administrative and operational support.
- Support senior leadership with reporting, special projects, and administrative tasks.
- Develop, document, and maintain office procedures and processes.
- Serve as a primary point of contact for internal staff, vendors, and service providers.
- Assist with event planning, travel coordination, and company meetings as needed.
- Bachelor’s degree or equivalent experience preferred.
- 3–5 years of experience in office management, bookkeeping, administration, or business operations.
- Working knowledge of bookkeeping principles and QuickBooks.
- Familiarity with HR administrative and payroll support processes.
- Strong organizational, time-management, and communication skills.
- High level of discretion and ability to handle confidential information.
- Proficiency in Microsoft Office and standard business systems.
- Salary $70,000-$90,000 annually based on education and experience
- 401(k) matching
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
- Bonus eligibility; up to 20%
- Health, Vision and Dental plans
- Vacation and PTO plans
- Paid Parking
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