Front Desk Coordinator Executive Assistant

Front Desk Coordinator amp; Executive Assistant – Construction Company (QuickBooks Experience Required)

Are you an organized, detail-oriented professional with a knack for multitasking? Do you thrive in a fast-paced environment and enjoy keeping operations running smoothly? If so, we want you to join our team!

We are a growing construction company seeking a Front Desk Coordinator amp; Executive Assistant to be the first point of contact for our office. This role is essential in providing administrative support, managing daily operations, assisting with bookkeeping tasks, and supporting company executives.

Responsibilities:

• Greet and assist visitors, clients, and vendors in a professional manner.
• Manage phone calls, emails, and correspondence efficiently.
• Maintain office organization, including filing and supply inventory.
• Assist with bookkeeping tasks, including data entry, invoicing, and expense tracking in QuickBooks .
• Provide direct support to company executives, including scheduling, calendar management, and travel arrangements.
• Prepare reports, presentations, and other documents for leadership meetings.
• Support project managers with administrative duties such as scheduling and document preparation.
• Process incoming and outgoing mail and deliveries.
• Handle permit applications, job documentation, and record-keeping as needed.
• Assist in coordinating company events, meetings, and special projects.

Qualifications:

• Experience with QuickBooks is required.
• Previous experience in an administrative, front desk, or executive assistant role, preferably in the construction industry .
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a busy work environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Friendly, professional demeanor with a customer-service mindset.
• Ability to handle confidential information with discretion.

What We Offer:

• Competitive pay based on experience.
• A dynamic and supportive work environment.
• Opportunities for growth within the company.
• Full-time position with benefits.

If you are a proactive and dependable professional with QuickBooks expertise looking for a rewarding role, we’d love to hear from you!