Human Resources Generalist I

Classification Title:

Human Resources Generalist I

Classification Minimum Requirements:

Bachelor's degree in an appropriate area; or an equivalent combination of education and experience.

Job Description:

HR/Personnel Responsibilities:

• Services the UFVH (primary role). Provides backup to CVM administrative offices, and college academic departments’ faculty staff and all other HR staff members as needed or requested. Also serves as the liaison between the CVM HR office and the campus HR office.
• Responsible for completing and reviewing paperwork for personnel transactions. Processes personnel actions via ePAF system: new hires; terminations; department ID changes; salary increase/decrease; reassignments; dual employment; extra state compensation requests; outside employment. This includes data pertaining to TEAMS, CARE, , OPS, Residents, and Student Assistants in the UFVH.
• Assures that all personnel paperwork is processed in a timely manner, and that all personnel functions are entered into the Peoplesoft system by posted deadlines.
• Coordinates appointments for new employees to get pre-employment physicals, Gator 1 ID, parking decals and benefits appointments.
• Assists and serves as backup for the VIRMP process for selecting the new incoming resident and intern class annually.
• Maintains hire/termination spreadsheets and CARE tracking spreadsheets
• Monitor OnBase for recruitment request submissions. Review recruitment request submissions for the UFVH and submit job for posting in PageUp. Communicate with UFVH directors recruitment status.

Fiscal/Payroll Duties:

• Serves the UFVH in all matters of payroll, time and leave inputting, on-call payments, shift differential, retroactive pay increases, premium pay and time and leave approval. Serves as proxy for supervisors on an individual case-by-case basis.
• Serves as Payroll Partners administrator.
• Investigates and troubleshoots time and labor errors in PeopleSoft to ensure employees are paid correctly. Notifies cost center supervisors and employees of errors. Serves as backup approver of time for the UFVH service supervisors in their absences.
• Assures biweekly pay lists are reviewed and accurate; processes special pay increases, lump-sum payments, moving expenses and position reclassifications.
• Coordinates the HR combo code distribution process. Also, processes any retroactive distribution changes as necessary.
• Assist in processing lump sum payments for residents and faculty for emergency call in fees.
• Assist in processing lump sum payments for professional development fees for second and third year residents.
• Assist and support maintaining Department of Professional Regulations List.

Leave/FMLA Duties:

• Completes annual leave audits for UFVH employees, or date-specific audits as requested by supervisor or administrators.
• Answers questions and troubleshoots leave discrepancies and questions for departmental employees. Works with Central Leave in making leave adjustments.
• Processes forms and maintains file for leave pay-outs for departing TEAMS and CARE =employees. Ensures timely payment of the above.
• Assist with employee’s compensatory leave time, and ensures proper usage and/or conversion of this time.
• Works with UFVH Accounts Receivables office to process the payments of outstanding hospital bills which needs to be deducted from leave payments. Or, if necessary, assists in the final paycheck wage garnishments of any non-compliant hospital clients.

Administrative Responsibilities:

• Collaborates with CVM nurse with the initial risk assessment paperwork as well as maintaining compliance with the animal contact program.
• Assist in coordinating the workers’ compensation program within the UFVH. Insures that notice of injuries and incident reports are completed. Backup to ensuring that Bite Reports are filled out completely and faxed to the County Health Department.
• Maintain, create, and/or redesign office procedures related to processes, workflows and/or policies, filing, scanning, record-keeping, use of telephones, use of fax machines, use of e-mail.

Benefits:

• Presents monthly Insurance/Benefits/Time Entry presentation to UFVH new hires
• Email new employees benefits presentation slides and enrollment deadlines
• Maintains spreadsheet tracking employees eligibility

Visas:

• Coordinate the processing of Visa requirements, in cooperation with UF International Center, before forwarding to U.S. Citizenship and Immigration Services (USCIS).
• In cooperation with Fragomen attorney offices, process H-1B Visa to employ nonresident aliens temporarily for UFVH qualified positions.
• Process TN Visa to employ nonresident aliens for UFVH qualified positions.
• Coordinate the processing of individual’s permanent residency status (Green Card).

Expected Salary:

$22.04 - $23.95/hr

Required Qualifications:

Bachelor's degree in an appropriate area; or an equivalent combination of education and experience.

Valid driver's license.

Preferred:

• At least 1 year of UF HR experience is preferred
• Knowledge of office procedures
• Knowledge of basic arithmetic and filing practices
• Knowledge of applicable rules, regulations and University policies and procedures
• Knowledge of computer based word processing
• Ability to type letters, memoranda, charts, and other standard business forms in correct format
• High level of customer service skills

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and list of references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Pagefor more specific information.

Health Assessment Required:No.