ADMINISTRATIVE ASSISTANT

Job Description

Job Description

Description:

· Assist with day-to-day operations of Spa and Admin functions and duties.

· Provide clerical and administrative support to Director of Spa Operations and Director of Admin Operations.

· Maintains the inventory of warehouse and satellite locations, with a high level of proficiency

· Prepares requisitions for Retail, medical supplies, and equipment to keep adequate stock on hand.

· Notifies Directors of Spa and Admin Operations of special supplies needed.

· Coordinates and documents transfer of retail and supplies as requested by Director and/or Office Administrators.

· Checks items against invoices or packing slips for proper quantity and notes discrepancies on invoices/packing slips.

· Stores retail supplies and equipment in the proper areas.

· Creates, maintains, copies and files retail, products, supply records and other information as needed.

· Prepares and maintains retail, products, supplies and equipment.

· Receives monthly inventory counts for all locations and identifies any immediate needs that have been overlooked by office team and Office Administrator.

· Front Desk back up for Panama City, Panama City Beach and Santa Rosa Beach locations; to step in/assist when/where needed due to unexpected or planned absences.

· Trains new spa team members on policies, procedures, Front Desk, and team expectations.

· Provide secretarial and administrative support to management and other staff.

· Sort incoming mail, faxes, and courier deliveries for distributions.

· Prepares Monthly credit card reconciliation and Expense reports

· Assisting with obtaining and maintaining business licenses, contracts, agreements, etc.

· Assists executive team with daily/weekly/monthly tasks.

· Special projects/assignments by team as needed.

· Performs other related duties as assigned.

• MUST live within 30 miles of Panama City. In office/onsite job
• High school graduate or GED and current certification, if applicable.
• 2 years of customer service experience is preferred
• Previous experience with inventory management is preferred