Closing Transaction Coordinator

About Us:

At MyLandTrustee.com, we are a dynamic and rapidly growing land trust company based in Orlando, Florida, that provides trustee services to our valued clients. Our commitment to excellence, collaboration, creativity, accuracy, honesty, and humility drives our actions. We operate under the Entrepreneurial Operating System (EOS), guiding our focus, discipline, and commitment to achieving our vision.

We value collaboration, creativity, accuracy, honesty and humility, and we foster a team-oriented, pet-friendly work environment where our employees thrive.

Job Description:

We are seeking a Closing Transaction Coordinator with experience in real estate transactions and title closings to work closely with our affiliated law firm. The ideal candidate will have a background in coordinating real estate closings, preparing title and loan documents, and supporting attorneys and paralegals with legal administrative tasks. This role requires attention to detail, strong communication skills, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:

Title Closing Coordination:

• Obtain copies of and lightly review title commitments, settlement statements, and closing documents.
• Calendar closing dates on the firm calendar.
• Print closing documents or set up documents for e-signing, handle witnessing, notarizing, and scanning of documents; scan documents, share documents with appropriate parties, and ship documents back to title agents via overnight courier.
• Post trust account funds and coordinate wire transfers for real estate transactions.
• Oversee post-closing processes, including recording documents, if applicable.

Administrative Assistance:

• Provide administrative support to team, including drafting correspondence and organizing legal documents.
• Assist in the preparation of real estate transaction documents, including purchase agreements, deeds, and affidavits.
• Maintain accurate client records.
• Manage client communications and provide updates on matter progress.

Client & Administrative Support:

• Serve as a point of contact for real estate transaction clients, addressing inquiries and coordinating follow-ups.
• Schedule client meetings, document signings, and attorney consultations.
• Handle courier services (UPS, FedEx) and overnight deliveries as needed.
• Cross-train office staff to ensure seamless workflow and coverage across key administrative tasks.

General Office & Compliance Duties:

• Ensure all legal documents are filed, stored, and managed efficiently.
• Maintain confidentiality and uphold the highest ethical standards.
• Assist with firm-wide projects and legal research when required.

Qualifications:

• Minimum 2 years of experience in title closing or real estate law (required).
• Experience in a legal support role within a law firm or title company.
• Strong knowledge of title insurance, closing processes, and escrow procedures.
• Proficiency in Microsoft Office Suite and familiarity with title software (e.g., Closer’s Choice, Qualia, or similar).
• Familiarity with Clio or similar legal practice management software is a plus.
• Excellent organizational, multitasking, and communication skills.
• Ability to handle confidential information with discretion.

Work Environment & Additional Requirements:

• Must be comfortable working in a pet-friendly office (dogs are welcome!).
• This position is on-site in Orlando, with no potential for hybrid flexibility.

Requirements

• Qualifications:
• Minimum 2 years of experience in title closing or real estate law (required).
• Experience in a legal support role within a law firm or title company.
• Strong knowledge of title insurance, closing processes, and escrow procedures.
• Proficiency in Microsoft Office Suite and familiarity with title software (e.g., Closer’s Choice, Qualia, or similar).
• Familiarity with Clio or similar legal practice management software is a plus.
• Excellent organizational, multitasking, and communication skills.
• Ability to handle confidential information with discretion.
• Work Environment & Additional Requirements:
• Must be comfortable working in a pet-friendly office (dogs are welcome!).
• This position is on-site in Orlando, with no potential for hybrid flexibility.

Benefits

✅ Health Benefits: Medical, Dental & Vision Insurance
✅ Retirement Plan: 401(k); 3% match, upon eligibility
✅ Life Insurance: Basic, Voluntary & AD&D Coverage
✅ Paid Time Off & Public Holidays
✅ Short-Term & Long-Term Disability Coverage
✅ Training & Professional Development Opportunities
✅ Supportive & Collaborative Work Environment
✅ Free Snacks & Beverages
✅ Pet-Friendly Office (Dogs Allowed!)