Executive Administrative Assistant

The Executive Assistant will provide high-level administrative support to the CEO and other senior staff.

Duties/Responsibilities:

• Reports to the CEO maintaining open communication and disclosure of the conditions, operations, and needs of the organization.
• Supports and directs public relations activities to build and maintain relationships with other organizations and the public.
• Provides high-level administrative support and assistance to the CEO and/or other assigned leadership staff.
• Arranges travel and accommodation for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• May recruit, interview, hire, and train junior administrative staff in the department.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Airport experience a must.
• Excellent verbal and written communication skills.
• Ability to establish and maintain working relationships with government agencies, community leaders, and the general public.
• Strong analytical and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and record keeping systems.
• Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Education and Experience:

• High school diploma required, bachelor’s degree in business administration or related field preferred.
• At least four years of related experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 50 pounds at times.

POSITION REQUIREMENTS:

• Valid US Driver’s License
• Valid Social Security
• Valid Passport or birth certificate
• If non-US Citizens valid working permit
• Able to communicate in English fluently
• Strong written and verbal communication skills
• Must be self-motivated and willing to learn
• Customer service driven
• Ability to pass criminal background check to be badged in secure areas of an airport

Southeast Airport Services, Inc. (SAS, Inc.), a Certified Small and Minority Business Enterprise (MBE), is a full services facility support company that provides a wide array of services that have been customized to meet the needs of its aviation and logistics clients as well as their budget. SAS, Inc. has over 30 years of experience in package handling, sort management and belt flow simulation. Our experience provides effective operational management of the classifying and processing of consumer bags and luggage in an effective claims and damage free method.