ADMINISTRATIVE ASSISTANT I - 77071009

Requisition No: 862136 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: ADMINISTRATIVE ASSISTANT I - 77071009

 Pay Plan: Career Service

Position Number: 77071009 

Salary: $34,889.81 

Posting Closing Date: 10/14/2025 

Total Compensation Estimator

*ANTICIPATED VACANCY*

FLORIDA FISH & WILDLIFE CONSERVATION COMMISSION

DIVISION OF LAW ENFORCEMENT

NORTHWEST REGIONAL FIELD OFFICE

ADMINISTRATIVE ASSISTANT 1 / FRANKLIN COUNTY / 77071009

This position performs independent work assisting management in the handling and coordination of administrative functions in a field office of the Division of Law Enforcement.

May be responsible for or assisting with the processing and maintenance of related records involving expenditures of the field office in such a manner to keep expenditures in the allotted budget. Such duties include establishing annual contracts such as lawn maintenance, building security; coding and processing invoices for payment of purchase orders, field purchase orders, purchasing cards and other office expenditures such as rents, utility bills, contracts, etc., in a timely manner in accordance with Section 215.422, F.S. Maintains files and computer records concerning such expenditures. Responsible for related purchases and arranging for timely repairs as needed.

Responsible for ordering, maintaining, issuing, and reconciling citation and warning books for LE personnel. Processes and tracks Off duty biweekly reports and processes officer reimbursement checks for Off Duty. Ensures officers travel ATIs and reimbursements are correctly completed and timely submitted in STMS for processing. Schedules and process rehabilitation exams and enter Subpoena’s into Smart Cop system.

Assists with the ordering of uniforms and tracking uniform expenditures for sworn personnel; anticipate and coordinate purchasing requirements for field office; distributing incoming mail; and posting outgoing mail. Communicating with the public in a courteous and professional manner, disseminates information and assists with requests for informational brochures distributed by FWC. Assists in overseeing the organization and maintenance of records and files relating to the operation of the office. Such records include official law enforcement documents, report forms, confidential investigative reports, general administrative records, files, and manuals. Arranges conference calls, schedules meetings, and provides information to the public and stakeholders as needed. Assist with yearly area and regional meetings. Ensures accurate and timely entry of such records into the Division's computer systems.

Assists regional personnel with property and inventory including field and office equipment and supplies.

Performs special assignments and tasks as assigned by the Regional Commander, Captain, and GOC to include but not limited to, the development and preparation of various reports, analysis, and other management documents. Performs other related duties and special projects as assigned.

MINIMUM QUALIFICATIONS

Knowledge of purchasing rules; property inventory, finance & accounting procedures, personnel, and budget.

Ability to prepare correspondence and administrative reports

Ability to work independently

Ability to establish and maintain effective working relationships with others.

Ability to communicate with the public in a courteous manner.

Ability to follow written/verbal instruction.

Ability to interpret policies, procedures, and directives of the department.

LEVEL 2 BACKGROUND INVESTIGATION AND FINGERPRINTS REQUIRED

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.