Operations & Administrative Coordinator

Operations & Administrative Coordinator

Michelle Farmer is seeking a highly organized, detail-oriented, and proactive Operations & Administrative Coordinator to support the daily operations of our luxury fashion brand. This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment and enjoys balancing administrative operations, financial organization, reporting, logistics coordination, and office management.

The ideal candidate is polished, dependable, solution-oriented, and able to manage multiple priorities with professionalism and discretion.

Key Responsibilities

• Coordinate employee scheduling, payroll tracking, and general office administration

• Maintain organized and detailed accounting records for the company’s fractional accounting department, including invoices, expense tracking, vendor records, and bill payment support

• Track and organize store expenses for management review and accounting reconciliation

• Maintain detailed shipping, freight, tariff, and logistics records related to fabric and merchandise shipments

• Create, enter, and maintain purchase orders with accuracy and attention to detail

• Generate and maintain sell-through, inventory, and operational reports using Shopify and internal systems

• Assist with Shopify administrative tasks, inventory tracking, and operational reporting

• Coordinate client appointments and internal meetings

• Manage office supply ordering and operational purchasing

• Oversee and coordinate building maintenance, repairs, cleaning services, and vendor scheduling

• Organize and maintain company insurance records, including health insurance and building insurance documentation

• Serve as liaison between the company and external accounting partners, vendors, and service providers

• Maintain organized digital and physical filing systems

• Support operational efficiency across multiple boutique and office locations

• Assist leadership team with special projects and operational initiatives as needed

  Qualifications

• Highly organized with exceptional attention to detail

• Strong administrative, operational, and reporting skills

• Proficiency with Shopify, including reporting and inventory management

• Ability to create and manage purchase orders accurately

• Ability to run sell-through and operational reports and analyze data accurately

• Comfortable handling sensitive financial and payroll information confidentially

• Excellent communication and follow-up skills

• Ability to multitask and prioritize in a fast-paced luxury retail environment

• Proficient in Microsoft Office, Google Workspace, and spreadsheets

• Experience with expense tracking, invoice organization, vendor coordination, and operational logistics preferred

• Prior experience in luxury retail, fashion, hospitality, or a creative business environment is a plus

About Michelle Farmer

Michelle Farmer is a luxury women’s wear brand known for beautiful fabrics, impeccable craftsmanship, and timeless, feminine design. Designed and manufactured in our West Palm Beach atelier, our collections are sold through our boutiques in Palm Beach, Boca Raton, and Southampton, as well as through exclusive luxury partnerships and concierge retail experiences.

We are looking for a motivated and detail-oriented individual to grow with our team and support the continued expansion of our brand.