Receptionist
Job Description
Job Description
POSITION OVERVIEW:
The Receptionist serves as the first point of contact for visitors, employees, and external callers, ensuring a professional and welcoming office environment. This role provides administrative support to facilitate efficient day-to-day office operations, while contributing to an organized and responsive workplace aligned with business needs.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
- Greeting and assist visitors, employees, and vendors with professionalism and courtesy.
- Answer and route incoming phone calls, emails, and inquiries promptly.
- Manage front desk operations, including visitor logs, badge distribution, and security protocols.
- Maintain organized filing systems (electronic and physical) and ensure documents are accurately stored.
- Schedule meetings, conference rooms, and appointments as needed.
- Provide administrative support to various departments, including data entry, document preparation, and correspondence.
- Sort and distribute incoming mail; prepare outgoing mail, packages, and shipments.
- Manage office supply inventory and coordinate replenishments.
- Support event coordination, internal communications, and special projects as assigned.
MINIMUM QUALIFICATIONS:
- High school diploma or equivalent.
- At least 1–2 years of administrative, office support, or customer service experience.
- Strong verbal and written communication skills.
- Exceptional organization, time management, and multitasking abilities.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams) or similar productivity tools.
- Familiarity with office equipment (copiers, scanners, phone systems).
- Experience with scheduling systems or visitor management software.
- Strong attention to detail and accuracy in data entry.
- Ability to maintain confidentiality and handle sensitive information.
Recommended Jobs
Fine Dining Busperson (A Land Remembered)
Summary: The Fine Dining Busperson will clear away dirty dishes promptly after guests complete their dining experience. They will maintain the cleanliness of tables, service areas, and equipment…
Occupational Therapist- Home health and Outpatient- Full Time
About Discovery At Home Discovery At Home is part of the Discovery Senior Living family of companies, a recognized industry leader for performance, innovation and lifestyle customization that today,…
Customer Service Representative - State Farm Agent Team Member
Job Description Job Description ROLE DESCRIPTION: As a Customer Service Representative, you will generate the kind of exceptional client experiences that reinforce the growth of a successful i…
Project Architect (Sarasota)
Cities & Places At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical proble…
Sales Growth Associate ($70,000 - $90,000)
Meet Guerra Wealth Advisors At Guerra Wealth Advisors, we redefine retirement planning and help families achieve financial confidence. With over 30 years of experience serving South Florida and na…
Registered Respiratory Therapist
Cooperidge Consulting Firm is seeking a Registered Respiratory Therapist (RRT) for a top Healthcare client. This skilled clinical role performs a full range of respiratory care duties under gen…
Full Time Outside Porter Condo
Full Time Outside Porter Condo Monday to Friday with 1 Saturday Every 5 weeks Time: 8am to 4:30 pm with 30 min Location: Hourly Rate: $15.00 per hour About TamCare Se…
Architectural Intern
Job Description Job Description Company Description 10 Design, part of Egis Group, is an international architecture and master planning practice with offices in Hong Kong, Shanghai, Edinburgh…
Supv Environmental Svcs, Environmental Services, FT,02:30P-11P
Baptist Health is the region's largest not-for-profit healthcare organization, with 12 hospitals, over 29,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physic…
Interventional Radiology Technician
Job Responsibilities: ~ Min 1 year Experience as Interventional Radiology Technician ; Skills: ~ Active Interventional Radiology Technician certification need ; Education/Experience: …