Purchasing Manager

Description

We're looking for an established Purchasing Manager that has the ability to frame and implement a purchasing program at our growing practice. Responsibilities will also include managing facilities and maintenance services and vendors.

Candidate must have Health Care experience - Optometry and/or Ophthalmology preferred.

At Sight360, we believe sight is our most important sense. It is a priceless gift that goes far beyond how you see the world. Sight is how we move through life, enjoy its wonders and form the memories that define us. That is why we are dedicated to care for our patient’s sight every day.

We’ve assembled the most capable and credentialed multidisciplinary teams across every specialty of vision health – ophthalmology, optometry and optical retail services – to deliver a complete, 360-degree approach to vision care. One seamless patient experience. While we do share a single medical record that allows us to collaborate and coordinate care across all locations and providers, more importantly, we share a common belief and set of principles that guide us as we care for our patients.

That’s the Sight360 difference!

Requirements

The Purchasing Manager is responsible for leadership and oversight of the enterprise’s purchasing function. The Manager will strengthen the company’s process and governance, and be a business partner with the clinical operations teams to find opportunities to eliminate or consolidate vendors, or renegotiate pricing for products and services. This Manager will also be responsible for responding to maintenance requests, subsequent vendor selection, and coordination of maintenance needs for the company’s 29 locations. This position must provide leadership and direction for continuous improvement in supplier/vendor quality, and lowering costs.

Essential Functions and Responsibilities:

• Liaise with operational leadership on key accounts to ensure collaboration on purchasing strategy and participate in negotiations.
• Work closely with CFO or designee on development and onboarding of new suppliers.
• Assess like products and/or services to determine if vendors providing the service can be consolidated and then execute on findings.
• Source and develop key suppliers with a goal of establishing a good ethical and supplier/user relationship.
• Utilize the RFI and RFP processes when relevant to obtain bids on ongoing purchase of products and/or services; consolidate responses and make recommendations to management regarding selection of vendor solutions. Prepare presentations to represent recommended solution.
• Initiate cost reduction programs with suppliers.
• Review and revise contracts required for ongoing operations related to products and services as required.
• Be point person for liaising with 3rd party groups who negotiate purchasing agreements on our behalf
• Establish and maintain metrics for the purchasing operations.
• Recommend problem avoidance and cost reductions for existing products/services.
• Correspond in writing and verbally with suppliers as required to assure adequate and timely resolution of problems.
• Identify buying group opportunities to participate in volume-based discounts
• Maintain periodic reporting of customer complaints, account activity, phone activity, and shipment and returns activity, and other reports as developed within customer service
• Maintain current data in information system platform for all purchase orders
• Oversee facility management activities including; maintaining Corrigo facilities management database to support utilization by designated points of contact (POC) for each location, engage identified vendors, establish pricing levels for specific routine services, provide training to new POC’s identified due to change in resources, ensure all activities associated with engaging vendors for services are recorded in the solution.
• Maintain a high level of customer service associated with supporting various facilities and providing a high and effective line of communication to the location management team regarding services provided and ensuring repairs are performed in a timely manner.
• Work closely with Accounts Payable team to ensure timely payment of vendor invoices, particularly to vendors with pre-paid discounts for timely payment.
• Work with accounting and management teams to maintain point of contact for leasing company or property manager for each facility.
• Ensure all maintenance and repairs are performed in accordance with the lease agreement for affected property.
• Other duties as required

Supervisory Responsibility:

• Position reports to COO or designee

Position/Type/ Expected Hours of Work:

• This is an onsite full-time position with the exception of the need to visit various locations throughout West Central Florida to support business needs, attend face to face meetings and/or complete training requirements.
• Core hours of work and days are Monday through Friday 8:00 a.m. to 5:00 p.m.
• Position is eligible for hybrid (remote/onsite) opportunity after the purchasing program is established and proven to be effective across the organization.
• Potential for evening and weekend hours as required.

Travel:

Visits to Sight360 offices as needed to effectively learn our business, liaise with clinical or surgical operations leadership to build internal partnerships and align on purchasing strategy and goals.

Qualifications:

• Bachelor’s degree in supply chain, ops management, business or related discipline.
• 7 years’ experience in purchasing or other related supply chain equivalent
• Minimum 3 years’ experience in supervising/team lead activities
• Proficient with Microsoft Office including Outlook and Excel
• Must have knowledge of purchasing techniques, bills of materials and routings, inventory control techniques, and ERP/MRP practices and techniques.
• Understanding of computerized inventory functions as well as systems.
• Facilities maintenance experience preferred.

Skills and Abilities:

• Ability to hire and manage an effective team
• Ability to manage change throughout a matrix organization
• Ability to analyze data and develop management reports and presentations
• Ability to demonstrated knowledge of procurement systems, processes and procedures;
• Analytical and negotiation skills and techniques;
• Management skills in assessing business issues;
• Excellent leadership, communication and interpersonal interactions skills;
• Ability to facilitate cross-functional teams

Benefits

• Medical, Vision, Dental
• 401k (and match after 12 mos of tenure)
• PTO- Paid Time Off (accrues immediately after start date)
• Employee Engagement Programs and Recognition Events
• Mileage Reimbursement