Bookkeeper Office Manager

Description

Position Summary:

Under the general supervision of the Director of Finance and Administration, this position independently performs a wide variety of general or specialized accounting functions, analysis and reporting requiring the application of accounting principles, practices, and procedures. Performs a variety of routine bookkeeping and clerical duties including maintaining financial records of company activities. Follows established policies and procedures. 

Position Responsibilities:

• Performs varied account maintenance such as general ledger work, cash accounts, and reconciliation. 
• Maintains accounting systems and computer resources to generate periodic reports and statements. 
• Verifies accuracy of computations; assure all transactions are classified and recorded in accordance with established procedures. 
• Types vouchers, invoices, statements and other records; prepare or assist with preparation of worksheets, summaries, statements and reports on a timely basis.
• Processes all funds received by check or by wire transfer for escrow bank accounts. 
• Prepares the monthly bank reconciliation report, which is distributed to the Leadership team for review. 
• Responds to correspondence or telephone calls regarding problems/errors. Conduct research to resolve discrepancies to satisfaction of all parties. 
• Assists in the preparation of financial statements and reports required by the company, its external auditors, or other regulatory authorities. 
• Handles accounts payable, records financial transactions for outgoing and incoming checks and wires. 
• Maintains updated trial balance, balance sheet, and income statement. 
• Processes bi-weekly payroll for all staff.
• Prepares purchase orders, reviews invoices, makes pricing adjustments.

Requirements

Education and Experience:

• Associate Degree in Accounting preferred. Relevant experience may substitute for the education requirement.
• Minimum 5 years of accounting/bookkeeping experience in the maintenance of financial and statistical records. 

Skills and Qualifications:

• Knowledge of non-profit best accounting practices, office methods and procedures as applied to the maintenance of systematic financial records; of double entry bookkeeping methods; of company accounting classifications and billing systems. 
• Superior ability to maintain an efficient system of financial records; to prepare complete and accurate financial reports; to make arithmetic computations. 
• Ability to communicate effectively orally and in writing, in person and by telephone. 
• Strong organizational skills and analytical and problem solving abilities. 
• Proficiency in Microsoft Office software and QuickBooks required. 
• Ability to perform work pace appropriate to a given workload 

Work Environment:

General office environment with standard accessible office equipment. This position does not require unusual physical ability. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.