Materials Coordinator

Position Summary:

The Materials Coordinator is responsible for managing and coordinating medical supplies, surgical inventory, and equipment necessary to support safe, efficient, and uninterrupted surgical operations within the Ambulatory Surgery Center. This role plays a critical part in ensuring procedure readiness, cost control, vendor coordination, and compliance with regulatory and accreditation standards.

Essential Duties and Responsibilities:

• Coordinate ordering, receiving, stocking, and distribution of medical and surgical supplies for the ASC.
• Maintain accurate inventory levels for procedure-specific supplies, implants, and disposables.
• Monitor par levels and usage trends to proactively prevent shortages or overstock.
• Work closely with OR leadership, nursing, and anesthesia teams to ensure case readiness.
• Receive, inspect, and verify shipments against purchase orders and invoices.
• Track expiration dates and ensure proper stock rotation (FIFO).
• Ensure supplies are stored and labeled in accordance with infection control, safety, and regulatory requirements.
• Communicate with vendors regarding pricing, backorders, substitutions, and delivery schedules.
• Assist with cost-containment initiatives, standardization of supplies, and contract compliance.
• Maintain accurate inventory and purchasing records in inventory management or ERP systems.
• Support regulatory surveys, audits, and accreditation inspections (e.g., AAAHC, Joint Commission).
• Assist with special projects and other duties as assigned.

Qualifications:

• High school diploma or equivalent required; Associate’s degree preferred.
• Minimum of 2 years of experience in materials coordination, inventory management, or supply chain; healthcare or ASC experience strongly preferred.
• Familiarity with surgical supplies, implants, and sterile processing concepts preferred.
• Strong organizational skills with high attention to detail.
• Ability to work independently in a fast-paced surgical environment.
• Proficiency in Microsoft Office; experience with inventory or purchasing systems preferred.
• Ability to lift and move supplies (up to 40 lbs).

ABOUT OUR PRACTICEWe are proud to be the leading providers of progressive interventional pain relief.Our team of board-certified physicians and medical staff are highly trained in all areas of diagnosis, treatment, and patient care.LOOKING FOR A CAREER IN THE MEDICAL FIELD?Apply today and have the potential to join Northeast Florida’s Leading Interventional Pain Management Specialists. At Jax Spine & Pain Centers, we provide our patients with superior solutions to treat acute and chronic pain.Now serving multiple locations, our board certified physician’s along with our professional staff value hands-on compassionate care, from the consultation through treatment. Please see the list below for our current openings. We seek qualified, highly energized and self-motivated individuals who respect the essence of time and appreciate the value of a smile.We are always accepting resumes for the following positions:Medical assistantsDME techniciansMedical billing/AR specialistsCall center customer service representatives.