Office Assistant

Job Description

Job Description

We are looking for a detail-oriented bilingual Spanish Office Assistant to join our team on a contract basis in Miami, Florida. This role involves providing essential administrative support to ensure efficient operations, particularly within the Human Resources department. The ideal candidate will excel at multitasking and maintaining confidentiality while handling sensitive employee records and communications.

Responsibilities:

• Support employees in completing and submitting Family and Medical Leave Act (FMLA) documentation accurately and on time.

• Maintain organized and precise records of leave requests, medical certifications, and return-to-work forms.

• Collaborate with HR and management to ensure compliance with company policies and timely processing of leave requests.

• Communicate with employees about their eligibility, application status, and required documentation for leave.

• Coordinate pre-employment drug testing and background checks for new hires.

• Work with external vendors and clinics to guarantee prompt completion of screenings.

• Safeguard the confidentiality of employee medical and personnel records in adherence to company and legal standards.

• Update HR systems with relevant changes, including test results and employee status updates.

• Provide administrative assistance to the HR team, such as managing filing systems, data entry tasks, and verifying documents.

• Handle general clerical duties, including answering calls, scanning documents, and maintaining reception functions.

• Previous experience in administrative or clerical roles is required.

• Bilingual Spanish

• Proficiency in maintaining confidentiality and handling sensitive information.

• Familiarity with HR processes, including FMLA documentation and pre-employment screenings, is preferred.

• Excellent communication skills for interacting with employees, vendors, and management.

• Competence in using office equipment such as scanners and phones for daily tasks.

• Ability to perform receptionist duties effectively, including answering calls and assisting visitors.

• Experience with data entry and document management systems is an advantage.