Pre-Construction Coordinator

Job Description

Job Description

Description:

The Multifamily Preconstruction Coordinator plays a critical role in supporting the planning, budgeting, and execution of multifamily construction projects during the preconstruction phase. This position is responsible for coordinating project documentation, performing quantity take-offs, tracking submittals, organizing preconstruction meetings, and ensuring all preconstruction milestones and deadlines are met. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple projects simultaneously in a fast-paced environment.

Preconstruction Coordination

• Support the preconstruction team throughout project planning, budgeting, and procurement activities.
• Coordinate project schedules, deliverables, and deadlines to ensure timely completion of preconstruction activities.
• Maintain organized project files, bid documents, contracts, specifications, drawings, and correspondence.
• Assist with budget development, cost tracking, and value engineering efforts.

Quantity Take-Offs & Estimating Support

• Perform detailed quantity take-offs from construction drawings and specifications.
• Review plans for completeness and identify potential scope gaps or conflicts.
• Maintain accurate take-off records and supporting documentation.

Submittals & Documentation Management

• Track and manage preconstruction submittals, RFIs, product data, and supporting documentation.
• Ensure all required project documentation is submitted, reviewed, and approved within established timelines.
• Maintain document control systems and project tracking logs.
• Coordinate distribution of updated plans, specifications, and revisions to project stakeholders.

Meeting Coordination

• Schedule, organize, and facilitate preconstruction meetings with internal teams, and subcontractors.
• Prepare meeting agendas, presentations, and meeting minutes.
• Track action items and follow up to ensure completion of assigned tasks.
• Assist with project kickoff and turnover meetings transitioning projects into construction.

Schedule & Deadline Management

• Monitor project schedules and ensure preconstruction deliverables are completed on time.
• Proactively identify potential schedule risks and communicate concerns to project leadership.
• Track critical milestones and maintain accountability among project stakeholders.
• Support smooth project transitions from preconstruction to operations.

Qualifications

Education

• Associate's or Bachelor's degree in Construction Management, Engineering, Architecture, Business, or a related field preferred.
• Equivalent industry experience may be considered in lieu of formal education.

Experience

• 2–5 years of experience in construction preconstruction, estimating, project coordination, or project administration.
• Experience with multifamily, mixed-use, or commercial construction projects preferred.
• Familiarity with construction drawings, specifications, and building systems.

Skills & Competencies

• Strong knowledge of quantity take-offs and construction estimating principles.
• Excellent organizational and time management skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong communication and interpersonal skills.
• Detail-oriented with a high level of accuracy.
• Ability to work independently and collaboratively within a team environment.
• Problem-solving mindset with strong follow-through.

Software Proficiency

• Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Bluebeam Revu
• Autodesk & Procore
• PlanSwift, On-Screen Takeoff, or similar take-off software
• Construction management and estimating software platforms

Preferred Qualifications

• Experience with large-scale multifamily, podium, wrap, garden-style, or mixed-use developments.
• Knowledge of subcontractor procurement processes.
• Familiarity with budgeting, value engineering, and cost analysis.

Physical Requirements

• Ability to sit, stand, and work at a computer for extended periods

Success Metrics

• Accuracy and completeness of quantity take-offs.
• Effective coordination of preconstruction meetings and action items.
• On-time completion of preconstruction deliverables.
• Successful transition of projects from preconstruction to construction operations.
• Consistent adherence to project schedules and company standards.