Controller - Real Estate

Job Description

Job Description

MISSION STATEMENT: To transform lives through love and service.

SUMMARY: The Controller – Real Estate is responsible for a broad spectrum of accounting functions and business practices that relate to the financial integrity of our real estate operations and property management divisions along with support to the District Office and its multiple operations, providing administrative services and oversight.

ESSENTIAL DUTIES AND RESPONSIBILITIES : (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at this time)

• Follow established practices and procedures that ensure accurate financial data and reporting for all business operations and will maintain, update and retain all records in a secure manner
• Ensure all balance sheet accounts are reconciled by the 15th of the following month or quarter, depending on account reconciliation schedule
• Post and review transactions from Buildium into SAGE in order to prepare statements by property
• Support the Accounts Receivable and function – by reviewing daily bank deposit coding, record ACH and wire transfers between bank accounts, reconcile bank statements and post transactions to GL
• Support Accounts Payable and Credit Card (Disbursement) functions - review accounts payable invoices for accuracy and approvals, approve ACH transactions and checks for processing.
• Ensure all invoices submitted to Finance are processed in a timely manner
• Support Payroll function as needed by reviewing and approving bi-weekly payroll entries and submission.
• Prepare cost analysis and financial reports as required, related to rental operations, and support financing and budgeting efforts
• Be the Subject Matter Expert (SME) on new system and platform implementations and integrations related to real estate and property management
• Provide backup with quarterly regional and agency cost allocations
• Prepare reports and tracking for budget and update meetings and direct meetings.
• Provide data for any grant application submissions as required, particularly for real estate and capital grants
• Assist with grant budget preparation by providing financial data as requested for various grant applications and closings
• Assist staff and Administrative Department leaders with the preparation of Annual Budgets, provide monthly financial statements, to include monthly and year-to-date actuals versus budget for real estate entities, and other reports as required.
• Prepare annual renewal applications for property, casualty and financial lines of insurance
• Prepare property tax exemption forms as required for all real estate
• Complete vendor data forms and credit applications and verifications as needed
• Prepare internal Financial Statements, including variance and trend analysis on a monthly basis
• Prepare required data for our Audit firm and provide information required for the annual audit and 990
• Attend mandatory staff meetings
• Actively participate in the PQI process
• Prepare special reports and documents as needed for CFO, Chiefs, Deputy Chiefs, Directors and managers
• Perform other duties that may be assigned by the CFO or Controller

OTHER RESPONSIBILITIES:

• Complies with all applicable training requirements
• Complies with all company safety, personnel and operational policies and procedures
• Complies with work schedule to ensure effective operations of Agency programs
• Contributes positively as a member of a productive and cooperative team
• Performs other duties as necessary to fulfill the Society of St. Vincent de Paul South Pinellas Inc. Mission

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)

• Able to speak, write and understand English
• Have a basic background in real estate operations, including acquisition, development, lease up, operations, including low and extremely low income qualification and reporting requirements
• Possess strong computer skills
• Must be sensitive to and respect cultural diversity amongst clients, staff and volunteers and able to work with diverse racial, ethnic and economic groups
• Flexible work schedule including evenings, nights, weekends and holidays
• Ability to set appropriate limits, work under deadlines and multi-task
• Ability to organize, prioritize, self-motivate, and deliver results
• Excellent communication and listening skills
• Possess strong work ethic
• Successfully pass background screenings
• Valid Florida driver’s license if driving an agency vehicle or a personal vehicle for company business
• Must have reliable transportation
• Participate in Agency Performance Quality Improvement (PQI) program and Accreditation/ Reaccreditation process
• Mission-driven attitude supplemented with integrity and passion
• Adherence to the highest ethical standards, personally and professionally
• A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance
• Evidence of deep alignment with the Society of St. Vincent de Paul South Pinellas, Inc. Mission and Values

ADDITIONAL KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)

• Ability to assume independent responsibility, take initiative, delegate responsibilities
  and multi-task
• Ability to gain support and communicate with all levels within the organization
• Demonstrated managerial integrity & accountability
• Demonstrated skills in accounting, budgeting, fund-raising, planning and program development
• Strong leadership skills to facilitate planning and organizing effective social service programs and activities
• Self-directed, mission driven attitude supplemented with integrity and passion
• Action oriented, innovative and adaptable
• Adherence to the highest ethical standards, personally and professionally

EDUCATION AND EXPERIENCE: (Pending on position and if prior to hire is approved by Chief Executive Officer, a comparable amount of training, education or experience may be substituted for the minimum education qualifications)

Bachelor’s degree with a minimum of 5 years of accounting experience is required. CPA with public accounting experience preferred. Management experience with a non-profit background and history of working with funding agencies preferred along with 3 – 5 years experience within a real estate entity with an understanding of a broad spectrum of real estate transactions.

The position also requires computer proficiency in Microsoft Word and Excel and other accounting software products such as SAGE Intacct and property management software.

GENERAL PHYSICAL DEMANDS : These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made, if appropriate, to enable people with disabilities to perform the described essential functions of job. Working in an office/site requires prolonged sitting at the computer workstation; standing, bending, reaching, lifting up to 20 lbs. and some driving. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, telephones, and other office equipment. It is also required to regularly sit, speak, and listen, the employee is also required to walk, use hands and fingers to type, operate equipment, and maintain records and notes. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

MENTAL DEMANDS : Must handle new and diverse work problems on a daily basis. Personal maturity is an important attribute. Must be able to resolve problems, handle conflict, and make effective decisions under pressure. Must have the ability to listen objectively to people, perceive the real problem and assist in bringing issues to a successful conclusion. Must relate and interact with, volunteers, clients, contractors, visitors and employees at all levels within the Agency.

WORK ENVIRONMENT : Environment will occasionally become noisy due to equipment operations and interactions among clients and staff. There may be the possibility of being exposed to communicable disease, possible exposure to verbal abuse or similar behavior from residents/clients. On an as needed basis, employees may be called upon to work outside of the established work schedule, or work odd hours. All information associated with the Agency is confidential.

Benefits:

• Health Insurance
• Life insurance
• Dental Insurance
• Vision insurance
• Short- and Long-Term Disability
• 120 hours of PTO accrued biweekly starting on day 1 of employment
• 13 Paid Holidays to include Employee’s birthday and Date of Hire
• 403(b) with employer match up to 3%

The Society of St. Vincent de Paul South Pinellas, Inc. is an Equal Opportunity Employer.