Division Coordinator

Nemours is seeking a Division Coordinator in Jacksonville, FL.

Primary Function:
Assists Nemours leaders by providing administrative support. Handles situations requiring knowledge of the overall function of responsibility, the overall organization's mission, structure, and culture. Acts as central point of contract for other departmental associates on departmental activities. Responds to inquiries and represents the leader in dealing with both internal customers as well as external contacts. Typical duties include maintenance of budget records; setting up meetings including meeting agendas; preparation of correspondence reflecting the wishes of the department and knowledge of the functions. May be assigned special projects.
Essential Functions:
1. Guide and process all aspects of the clinical schedules of the providers within the assigned divisions. This includes but is not limited to:
• Building templates in the EPIC system and submitting to the enterprise templating team
• Complete and submit call schedules for all providers within assigned divisions
• Submit clinic cancellations, both planned and unplanned
• Coordinate surgical schedules with outlook schedules
2. Manage administrative leader's schedules with consideration to priorities and time efficiency.
3. Handle incoming calls with courtesy, provide assistance and information as needed, page physicians as appropriate for provider-to-provider line
4. Coordinate business travel including airline reservations, hotels, auto rentals and conference registrations for providers
5. Prepare correspondence (Word), reports (Excel) and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the assigned divisions
6. Assist with master templates and clinic closures as needed.
7. Assist with training duties.

Non-Essential Functions:
1. Orders office supplies and arranges office or equipment changes. Arranges for equipment service and repairs.
2. Arrange all new hire processing and facilitates on-boarding process for new hires.
3. Answers phone and performs other routine administrative functions.

Requirements:
High school degree required; associate's degree preferred
More than 3 years and up to 5 years

About Us

Nemours Children's Health is an internationally recognized children's health system. With more than 1.7 million patient encounters annually, we provide medical care in five states through two freestanding state-of-the-art children's hospitals - Nemours Children's Hospital, Delaware and Nemours Children's Hospital, Florida. Our pediatric network includes 80 primary-urgent-and specialty care practices and more than 40 hospitalists serving 19 affiliated hospitals. We generate annual revenues of more than $1.7 billion derived from patient services, contributions from the Alfred I. DuPont Trust, as well as other income.

As one of the nation's premier pediatric health systems, we're on a journey to discover better ways of approaching children's health. Putting as much focus on prevention as cures and working hand in hand with the community to make every child's world a place to thrive. It's a journey that extends beyond our nationally recognized clinical treatment to an entire integrated spectrum of research, advocacy, education, and prevention, leading to the healthiest generations of children ever.

Inclusion and belonging guide our growth and strategy. We are looking for individuals who are passionate about, and committed to, leading efforts to provide culturally relevant care, reducing health disparities, and helping build an inclusive and supportive environment. All of our associates are expected to ensure that these philosophies are embedded in their day-to-day work with colleagues, patients and families.

To learn more about Nemours Children's and how we go well beyond medicine, visit us at .