Front Desk Administrative Assistant

Job Posting for Front Desk Administrative Assistant at Prestige Tire Corp

Job Description

Prestige Tire Corp, a leader in the automotive industry, is excited to announce the availability of a vital position within our team - the Front Desk Administrative Assistant. This role is designed for a dynamic, organized, and professional individual ready to contribute to our administrative functions. The position is full-time with workplace flexibility allowed, catering to those who appreciate both in-office and work-from-home environments. This role stands as a cornerstone for ensuring smooth office operations and effective client interactions. If you are a self-starter, equipped with impressive communication skills, and aim to foster a welcoming atmosphere for our clients and staff, we encourage you to apply.

Duties and Responsibilities

• Manage front office activities to ensure the highest level of hospitality and service is provided to guests and associates on property.
• Handle incoming calls, redirecting calls as necessary, and taking messages.
• Maintain a clean and organized reception area, ensuring a welcoming environment for guests.
• Coordinate mail flow in and out of the office and manage incoming emails.
• Assist with various administrative tasks including copying, faxing, taking notes, and meeting room preparation.
• Manage appointment scheduling for staff and conference room bookings.
• Perform basic bookkeeping, filing, and clerical duties.
• Prepare meeting materials and assist in creating PowerPoint presentations and data spreadsheets.
• Provide administrative support to other departments as needed.
• Enhance office effectiveness by acquiring a deep understanding of company procedures and collaborating with team members across departments.
• Maintain security by following protocol, issuing visitor badges, and anticipating and resolving potential security problems.

Requirements

• Proven experience as a Front Desk Representative, Receptionist, or similar role.
• Bachelor’s degree in Business Administration, Communications, or relevant field preferred.
• Exceptional ability in handling multiple tasks while maintaining attention to detail.
• Strong knowledge of MS Office, especially Excel and PowerPoint.
• Excellent communication and people skills, with an emphasis on verbal and written communication.
• Good organizational and multitasking abilities.
• Customer service orientation - capable of handling stressful situations with grace.
• A professional appearance and courteous manner.
• Capability to maintain discretion and confidentiality of sensitive company information.
• Adept at problem-solving and decision-making.
• Willingness to undergo training and to adapt to new changes and challenges.