Accounting Admin Assistant
- Assist the accounting team in managing day-to-day financial operations, including accounts payable and receivable, invoicing, and expense tracking.
- Will be responsible for accepting/signing for packages and greeting visitors upon arrival.
- Maintain the office phone line and direct calls as needed
- Maintain and update accounting records and databases, ensuring data integrity and confidentiality.
- Perform account reconciliations to identify and resolve discrepancies.
- Assist with payroll processing, including data entry, and verifying accuracy of payroll reports.
- Support the month-end and year-end close process by preparing financial reports and assisting in the preparation of financial statements.
- Respond to accounting-related inquiries from internal stakeholders and external vendors in a timely and professional manner.
- Provide general administrative support to the accounting team, such as filing documents.
- 3-5 years experience preferred with administrative, payroll/accounting, IRA compliance
- Must be familiar with Certified Payroll
- A bachelor's degree is preferred but not required
- The candidate should possess basic Word, Excel and Microsoft Outlook skills
- Experience with ProCore project management software preferred
- The candidate should have good verbal and written communication skills and be able to work directly with our clients and subcontractors and present themselves professionally
- The candidate must be able to work on own with limited day to day management support
- Project Management Professional certification desirable
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