Legal Assistant - General Liability

At Chartwell, we don’t just serve our clients—we live our values. With nearly 300 attorneys across more than 30 offices nationwide, we’re a fast-growing civil litigation firm powered by collaboration, innovation, and a shared commitment to doing the right thing. Our culture is built on the Chartwellian Charter: a 10-point promise to support one another, embrace diversity, and strive for excellence in everything we do.

We’re looking for professionals who bring talent, humility, and heart to the table. Here, you’ll find more than a job, you’ll find a community, and professional growth. We offer competitive compensation, comprehensive benefits, wellness and mentoring programs, and a workplace where your voice matters and your growth is celebrated.

What truly sets Chartwell apart is the way we blend national reach with a close-knit, collegial atmosphere. Even with offices throughout the country, we work seamlessly across practices and geographies—sharing knowledge and stepping up when challenges arise. Our attorneys and staff are empowered to shape the firm’s growth, contribute to thought leadership, and take part in initiatives that give back to our communities.

If you're ready to be part of a team that values “we” over “me,” and where your contributions help shape the future of law, we’d love to hear from you.

Chartwell Law does not accept candidate submissions from outside agencies without prior approval and a signed agreement. In addition, we do not accept unsolicited candidates from outside agencies via our internal email system. If an outside agency fails to adhere to these procedures and/or the terms under a signed contract, Chartwell Law will not consider any submissions constituting a formal submission nor will any such submission bind Chartwell Law in any way. Outside agencies that would like to discuss a potential candidate and/or enter into an agreement with Chartwell Law, must first contact us at [email protected].

Chartwell Law is seeking a full-time Legal Administrative Assistant to work in our Jacksonville, FL office.

Responsibilities include:

• Ideal candidate must be highly organized, detail-oriented, and maintain confidentiality
• Works closely with attorneys, legal assistants and paralegals
• Processing all outgoing subpoenas through certified mail for both offices, recording all tracking information after processed into ATO.
• Responsible for all outgoing mail and FedExes for both offices.
• Saving all incoming records, billing and etc. in response to subpoenas into ATO, updating subpoena memos with all information received. “Document management”
• Scanning and forwarding all incoming mail for both offices.
• Monitor Subpoena Inboxes & Fax Inboxes and upload all records into ATO.
• Follow up with facilities regarding records, invoices, W-9s, radiology discs in response to subpoenas.
• Duplicating records and radiology discs to send to experts to obtain CME reports when needed.
• Assist with trial preparation and other projects when needed.
• Oversee incoming settlement checks and assist with sending to Plaintiff.
• Assist with phone coverage when needed.
• Order office supplies and keep office maintained.
• Communicate and arrange service with various vendors and building management when needed.
• Other administrative/clerical tasks as needed

Requirements

• Candidates must have a minimum of 2+ years' administrative experience; legal experience a plus
• Candidates must be computer literate and proficient with Microsoft Office
• Familiarity with and prior use of document management systems a plus