Accounts Receivable and Accounts Payable Supervisor

JOB SUMMARY:

The Accounts Receivable and Accounts Payable Supervisor is responsible for overseeing the daily operations of both the accounts receivable and accounts payable departments. This role includes managing the teams that handle the invoicing, collections, and payment processing functions of the organization. The supervisor will ensure that all financial transactions are processed accurately and in a timely manner, maintaining compliance with company policies and relevant regulations. You will also focus on enhancing customer and vendor relations while continuously seeking opportunities for process improvement.

KEY RESPONSIBILITIES:

• Lead and manage the accounts receivable and accounts payable teams setting clear objectives and KPIs.
• Provide training, guidance, and support to team members to enhance performance and ensure professional development fostering a positive and collaborative environment.
• Conduct regular performance evaluations and facilitate team meetings to discuss objectives and challenges.
• Oversee the preparation and processing of customer invoices to ensure accuracy and compliance with contracts and agreements.
• Implement best practices for invoice management to streamline the process and reduce errors.
• Develop and maintain effective collection strategies to minimize overdue accounts and ensure timely payments.
• Communicate with clients regarding payment terms, outstanding invoices, and payment arrangements.
• Analyze aging reports and identify trends in collections for proactive management.
• Ensure timely processing of vendor invoices and employee reimbursements, adhering to payment schedules.
• Review and approve payment batches and ensure proper documentation for all transactions.
• Prepare monthly, quarterly, and annual financial reports related to accounts receivable and accounts payable.
• Analyze financial data to identify areas for improvement and provide insights to management for decision-making.
• Conduct monthly reconciliations of accounts receivable and accounts payable ledgers to ensure accuracy.
• Investigate and resolve discrepancies in a timely manner, collaborating with internal departments as needed.
• Assist in developing and updating financial policies and procedures to enhance operational efficiency and maintain compliance.
• Ensure that team members are trained in new policies and procedures as they are implemented.
• Work closely with sales and other departments to ensure accurate invoice and payment processing.
• Facilitate communication between departments to address any issues related to accounts receivable and accounts payable.

Requirements

QUALIFICATIONS:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• Minimum of 3-5 years of experience in accounts receivable and accounts payable.
• Proven experience in accounts receivable and accounts payable supervisory role for 3+ years demonstrating leadership competency.
• Strong understanding of accounting principles and practices.
• Proficient in accounting software (SAP) and advanced Microsoft Excel skills.
• Excellent analytical and problem-solving abilities.
• Strong communication and interpersonal skills, with the ability to build relationships with clients and vendors.
• Detail-oriented with a focus on accuracy and financial compliance. Strong organizational skills and the ability to manage multiple priorities.

PREFERRED QUALIFICATION:

• Familiarity with regulatory compliance related to financial operations.

RELATIONSHIPS:

In performing the above responsibilities, the Accounts Receivable and Accounts Payable Supervisor of maintains the following relationships:

• The incumbent is accountable to the Controller, fulfilling the above responsibilities and others, which may be assigned.
• As a service organization with a commitment to quality, it is the responsibility of each employee to maintain an accurate and professional demeanor with colleagues and customers.

PharmaLink reserves the right to revise or change job duties and responsibilities as the need arises.

Note: Please submit your request in writing to Human Resources if you wish to discuss reasonable accommodations to help you perform the essential functions of this job.

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