Accounts Payables Specialist
IQ Fiber is seeking a diligent and detail-oriented Accounts Payables Specialist to support the accounting team with the invoicing process and provide accounts administration support. The successful candidate will work closely with vendors and across internal departments to resolve invoicing discrepancies and process payments, while also assisting the Finance and Accounting team with daily administrative functions. Essential Duties and Responsibilities:
- Review invoices, match them with item receipts and/or purchase orders and collaborate with vendors and warehouse technicians to resolve any discrepancies.
- Process invoices, ensuring timeliness, accuracy and proper coding.
- Compare purchase orders, prices, and terms of payment.
- Reviews contracts against invoices to ensure compliance.
- Communicate with vendors to resolve any purchase order, contract, invoice, or payment discrepancies.
- Ensure all company capitalization and purchase order policies, approval workflows, and internal controls are adhered to.
- Collect and maintain vendor tax documentation and assist in annual 1099 reporting.
- Maintain accurate and up-to-date accounts payable records in accordance with accounting standards.
- Monitor accounts payable aging reports and resolve any delays in processing.
- Assist with month-end closing activities related to accounts payable, including reconciliations.
- Assist with internal and external audits and prepare PBC (provided by client) documentation and schedules as requested.
- Performs ad hoc analysis and reporting to assist the accounting team in the development of budgets and forecasts.
- High school diploma or equivalent; associate degree in a related field preferred.
- At least two years of experience in a similar role, preferably within the construction or telecommunications industry.
- Proficient in Microsoft Office Suite, particularly Excel.
- Experience with accounting systems, particularly NetSuite.
- Excellent organizational and time management skills.
- Ability to collaborate effectively with cross-functional teams.
- Strong communication skills, both written and verbal.
- Basic understanding of financial principles and accounting standards.
- Ability to handle confidential information with integrity.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and prioritize tasks effectively.
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