Staff Accountant with Payroll Experience

PaceMate® Staff Accountant with Payroll Experience (full-time, 100% remote job)
Primary Location: U.S.
JOB SUMMARY
The PaceMate Staff Accountant with Payroll Experience position is a full-time position. This professional will be r esponsible for planning and processing all payroll functions, to maintain high standards of quality in accordance with Company policies and procedures, and federal and state regulations. In addition, the Staff Accountant will be responsible for tracking and recording financial transactions in accordance with GAAP, ensuring compliance with IRS rules and regulations, reconciling general ledger accounts while maintaining accuracy and detail for all transactions.

PaceMateLIVE™ is the only cardiac remote monitoring platform offering integration with all EHRs and all cardiac device types in one dashboard, providing all patient data live from day one, and enabling intelligent patient prioritization with its unique Auto-Triage™ feature that focuses on the actionable first.

Joining the PaceMate team means becoming a vital part of a group that is dedicated to using technology to benefit patients, caregivers, and hospital administrators while driving healthy turnkey solutions that identify lost revenues and inefficiencies.

PaceMate offers full-time employees a robust compensation and benefit package including health and prescription coverage, dental, vision, long-term disability, short-term disability, AD&D, flexible spending account, healthcare savings account, 401k retirement savings, discount program, employee assistance program, financial wellness program, paid time off, legal insurance, hospital indemnity, critical illness, and accident coverage.

ESSENTIAL FUNCTIONS

• Post journal entries and maintain general ledger accounts
• Assist with all audits
• Collaborate with employees on payroll issues in a compassionate manner and provide timely resolutions
• Processing the bi-weekly payroll accurately and timely. This includes the processing of all bonuses, commission payments, and off-cycle payment runs.
• Review employee expense reports for reasonableness, supporting documentation and compliance with company policies. This includes reaching out to employees for missing support and asking questions about expenses submitted when needed. Use system-assisted record keeping, preventing duplicate expense reimbursements and maintain a record of expense report violations.
• Assisting with preparation of payroll-related and expense report journal entries and prepare reports which include summaries of earnings, tax deductions, leave, and non-taxable wages.
• Assisting with the completion of verifications of employment that include wage verifications.
• Investigating and resolving payroll discrepancies and answering any employee payroll inquiries.
• Maintaining all payroll operations according to company policies and procedures.
• Assisting employees with their Form W-2 receipt and processing annual Form 1099s.
• Process AP functions, including maintenance and collection of required vendor documentation and accounts.
• Maintain appropriate levels of current knowledge related to accounting, payroll, and employment law. Maintain knowledge of payroll tax compliance and applicable filings.
• Evaluating the effectiveness of payroll software and supporting database as well as internal control systems.
• Maintaining basic knowledge of PaceMate products and services.
• Assisting in special projects, including assisting in the annual budget process, 401k, and SOC audits. Serve as backup for the Controller, mainly in the areas of Payroll, Accounts Payable and Concur expense reimbursements.
• Assisting in ensuring consistency in practices and PaceMate Mission, Vision, and Customer Service standards are met. Adhering to the Code of Conduct and all Company Policies and Procedures.
• Performs all other related duties as assigned.
• Assists leadership with projects as directed.

EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS

• B.S. in Accountancy required.
• Three or more years of accounting experience.
• Three or more years of payroll experience; FLSA OT experience is a plus.
• Must possess knowledge of all accounting applications, data processing functions and internal control requirements for the accounting department.
• Must possess knowledge of and ability to operate computerized payroll accounting software, personal computer, Microsoft Excel, ten-key calculator, and phone.
• Must possess written and oral communication skills.
• Thorough understanding of supporting a remote or virtual workforce, with multistate experience preferred.
• Ability to keep information confidential.
• Ability to work independently in a time-sensitive environment required.
• Accurate data entry skills with great attention to detail.
• Experience with Teams, Slack, DocuSign, Adobe Pro , ADP, Concur, and NetSuite a strong plus.

LICENSURE/CERTIFICATION: FPC or CPP a plus but not required.

REQUIRED EQUIPMENT
Must have stable, reliable internet access

REPORTING RELATIONSHIPS
Supervised by : Controller
Supervises : None

COMPANY DESCRIPTION
PaceMate® is a pioneering force in cardiac remote monitoring and data management. We’re driven by a mission to modernize digital healthcare and envision a future of connected, personalized cardiac care. Since 2015, PaceMate has been simplifying and streamlining device clinic operations with one easy-to-use platform—PaceMateLIVE™. As the industry’s only comprehensive cardiac remote monitoring solution, PaceMateLIVE uniquely pairs device and EHR data and prioritizes patient care intelligently. Visit PaceMate.com to see how together—We never miss a beat.®

About PaceMate

Recognized as a Top 100 Healthcare Technology Company by Healthcare Technology Report, PaceMate offers the most comprehensive remote cardiac monitoring solution in the industry. PaceMateLIVE is the only clinical dashboard with user-friendly integrations for all implantable cardiac devices, ambulatory monitors, consumer ECGs, and heart failure products. PaceMate’s Auto-Triage™ prioritizes patients based on clinician-customized standards—not device alerts—resulting in a substantial reduction in alert burden. With the most live connections through EHR-partnered integrations across Epic, Cerner, and athenahealth, PaceMate offers a true, vetted, and validated industry-leading solution for interoperability: ensuring bi-directional data transfer for more accurate reporting, streamlined workflows, and one-click billing. PaceMate’s software-only, concierge on-demand, and full-service offerings deliver a flexible, customized solution for cardiac practices. Visit PaceMate.com to learn how one platform is transforming the future of digital health.