Accounts Payable Specialist II

Job Description

Job Description

About Company:

It is the mission of Charter School Associates to provide parents with a positive public school choice for their child's education in a safe and nurturing environment where high expectations equal high student achievement.

As a full-time employee, you will be able to choose from a competitive benefits package that includes:

• Competitive Health Benefits with HSA option
• Free Telemedicine Services & Wellness Program
• Free Employee Assistance Program (EAP)
• Dental & Vision Coverage
• 401k Retirement Plan with Employer Match
• Company Paid Basic Life Insurance
• Company Paid Short Term Disability
• Voluntary Short/Long Term Disability
• Buyup Life Insurance
• Prepaid Legal Plan
• Group Accident Protection, Critical Illness and Hospital Indemnity Plan

CSA OFFERS:

• Competitive Salaries
• Tickets at Work Discounts
• Paid Time Off

RETIREMENT PLAN/401-K:

• Provider-Empower Retirement Services
• Optional Retirement Employee Contributions
• Fully Portable Retirement Account

Accounts Payable Specialist II Assists supervisors in all activities in the accounts payable functions. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports.

Essential duties and Responsibilities:

1. Overseeing routine department activities to ensure that they are completed accurately and on time.

1. Work with operations personnel and school administration to ensure proper support is provided for payment requests. (i.e. proper coding etc.)

1. Maintaining accurate and complete vendor records.

1. Compiling, analyzing, and reporting financial information to management.

1. Building and maintaining positive relationships with clients, and vendors

1. Process and audit such items as invoices, vouchers, expense reports, check requests, requests for advances etc., as assigned with correct codes conforming to standard procedures to ensure proper entry into the financial system.(such as but not limited to benefits, rents, bond payments ,mgmt. fees, CSA reimbursables, amazon accounts etc.

1. Review and monitor accounts payable email accounting coordination with other A/P staff for incoming invoices and inquiries in a timely manner.

1. Vendor Maintenance Ensure proper documentation and W9verificationandcoordinatemaintenanceas needed

1. Review purchase orders for proper GL coding, pricing as per attached quotes etc., and approve through to the next step in the process

1. Review of all invoices posted for proper GL coding, payment amount and overall accuracy approval through to the next step in the process

1. Reconcile purchase orders, invoices and receiving documents for invoice entry into accounts payable system as needed.

1. Request payment for vendors by due date and monitoring discount opportunities.

1. Cut weekly approved A/P checks as per schedule and submit positive pay report to bank

1. Prepare and upload weekly approved AVID check file.

1. Prepare and upload weekly approved ACH payment files

1. Investigate and resolve problems associated with processing invoices and purchase orders as needed.

1. Verify vendor accounts by reconciling monthly statements and manage credits due if applicable.

1. Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate person in a timely manner.

1. Maintains historical records by scanning and filing paid invoice documents according to retention schedules.

1. Perform other related duties as assigned.

Qualifications:

1. 5 +years of AP experience

1. 2 + years of managing a team

1. Bachelor’s in Accounting or Finance(preferred)

1. Advanced Excel

1. Excellent communication skills

Physical Requirements:

This position will spend long hours sitting and using office equipment and computers. There will also be some light lifting of supplies and materials from time to time. Routinely required to communicate verbally and in writing. Intermittent twisting, reaching, grasping, lifting, standing, walking, carrying, pushing and pulling.

Terms of Employment: Full-Time, Twelve-month annual contract