Administrative Assistant
- Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.
- Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required.
- Maintain, update, type, and coordinate account information in computer database.
- Research any owner discrepancies regarding payment to accounts.
- Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.
- Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.
- Ensure that emails are responded to within 24 hours.
- Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily.
- Provide and maintain: architectural approvals, maintenance requests, sale/lease information, as well as any other forms specific to the property that may be developed.
- Reservation & coordination of conference room events.
- Special projects as instructed.
- Prior experience in a related position; a minimum of 2-years experience in a Luxury Condo environment
- Working knowledge of computer and associated programs; MS Office Suite.
- Ability to multi-task, set, and manage priorities.
- Excellent communication and listening skills in order to interact with a diverse and multi culture population.
- Keyboarding ability with accuracy at 45-50 words per minute.
- Must function in team organized environment.
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