Grant Writer - Administrator

Position Summary:

This highly responsible position includes researching grant opportunities, writing compelling grant proposals to acquire funding, and working with our leadership team to ensure we have enough capital each year. Ultimately, you will work with our leadership team to understand our financial needs and ensure we attain funding. The position also fosters cooperative working relationships among City departments, divisions, and with intergovernmental and regulatory agencies and various public and private groups; and performs related work as required. This position is under the supervision of the Finance Director.

Essential Duties and Responsibilities:

• Study and understand the history, structure, objectives, programs, and financial needs of the organization.
• Manages special projects and handles a range of tasks such as procurement, invoicing, project elements, and reporting needs.
• Monitors financial data and project costs (e.g., project budgets, funding sources) for cost control purposes.
• Research grant opportunities from government and non-government agencies.
• Prepare financial or budget plans and allocation, along with the planning and finance department
• Maintain records of all payments and receivables and prepare monthly reports for all grant-related activities
• Assist in auditing of grant expenses and ensure compliance with regulations
• Provide training to new staff about funding procedures and regulations
• Manage all grant applications, from writing and submission to reporting and compliance
• Coordinate with departments to gather information necessary for grant proposals
• Draft grant proposals and supporting documents based on the funding requirements of the organization.
• Submit proposals to grant coordinators for approval.
• Respond to internal and external queries on drafted and submitted proposals.
• Maintain positive relationships with fund providers and other stakeholders.
• Maintain records and submit reports related to grant opportunities.

Knowledge, Skills, and Abilities:

• Proven work experience as a Grant Writer or similar role
• Proficient with measuring and reaching income goals
• Great with MS Office, Word, and Excel
• Excellent knowledge of fundraising information sources
• Exceptional organizational and writing skills
• Excellent communication skills to liaise with donors, stakeholders, and grant recipients
• Deep understanding of grant application processes, budgeting, and financial reporting
• Financial management skills to effectively oversee and manage grant funds, ensuring that they are being used appropriately, and reporting on their usage
• Attention to detail to ensure all grant applications, reports, and documentation are accurate and completed in a timely manner

Education and/or Experience:

• Bachelor’s degree in creative writing or related field. Two years of progressive experience in grant writing, public policy, or project management; or an equivalent combination of education and experience.

Environment & Physical Requirements

• Acceptable eyesight, hearing (with or without correction).
• Work is performed in a standard office environment
• Subject to sitting, standing, walking, bending, reaching, and lifting objects up to 25 pounds

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel in this position.

An individual must be able to perform the essential functions of the job with or without reasonable accommodation. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.