Purchasing Supervisor
- Coordinate department training in standard operating procedures.
- Coordinate with Purchasing Clerks in daily internal requisitions to be completed and posted in Birchstreet.
- Assist Receivers in managing incoming vendor deliveries and parking.
- Ensure all incoming shipments are properly checked and received in the system, paperwork scanned into storage files for auditing purposes, and documents delivered to Finance for final processing.
- Coordinate proper procedure of incoming parcel packages are completed.
- Assist in preparing and processing purchase orders based on approved requisitions, ensuring accuracy in quantity, pricing, and vendor selection.
- Assist in sourcing products and vendors that meet quality, pricing, and delivery requirements, in line with hotel standards.
- Assist and follow up on outstanding purchase orders to ensure timely delivery of goods and communicate to requesting departments.
- Maintain accurate records of all purchasing activities, including purchase orders, vendor files, product specifications, and delivery confirmations.
- Communicate effectively with department heads to confirm product needs, lead times, and any substitutions when necessary.
- Assist leadership to ensure all purchases comply with hotel procurement policies, budget guidelines, and internal controls.
- Coordinate inspection walkthroughs of Purchasing areas while maintaining daily cleaning checklists and logs filed and ready for auditing purposes.
- Assist with inventory control by tracking deliveries and ensuring proper storage of incoming goods.
- Assist leadership in maintaining strong relationships with existing vendors and assist in evaluating vendor performance.
- Assist with audits and inventory counts and reconciliations as needed.
- Perform other procurement-related duties as assigned by the Purchasing leadership team.
- We recognize we are in the hospitality industry and that it may require us to provide lateral service.
- We will on occasion call on everyone in the team to perform various related tasks as needed in the spirit of providing exceptional guest service.
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