Executive Assistant

Job Description

Job Description

Executive Assistant Job Description:

Under general supervision, the Executive Assistant provides comprehensive administrative and operational support to the Chief Executive Officer, while also assisting other executives and departments as needed. This position requires a highly organized individual with exceptional communication skills and a proactive approach to managing a diverse range of responsibilities.

Primary Responsibilities:

• Executive Support: Maintain and manage the CEO's calendar, fulfill requests, and handle assigned administrative projects.
• Office Administration: Oversee daily office operations, including greeting visitors, managing incoming/outgoing mail and deliveries, and maintaining a well-supplied and organized workspace.
• Coordination & Logistics: Arrange travel, accommodations, and catering for staff. Organize and track details for company events.
• Record Keeping: Maintain up-to-date records of website credentials and track invoices.
• Communication & Collaboration: Serve as a primary point of contact for internal and external stakeholders, communicating professionally with co-workers, management, distributors, vendors, and consultants.
• General Support: Provide support for basic marketing tasks, schedule calls, order laboratory supplies, and perform general filing and document transfer to accounting.

Required Qualifications:

• Minimum of 5 years of experience as an Executive Assistant.
• High School diploma or equivalent required; Associate's degree highly preferred.
• Demonstrated strong attention to detail and organizational acumen.
• Proficiency in Microsoft Office Suite.
• Proven ability to multi-task effectively and prioritize competing demands.
• Professional demeanor with strong phone etiquette.
• Possession of a helpful and positive attitude.
• Comfortable working in a primarily sedentary office environment with the ability to lift up to 10 lbs and perform occasional bending.

About the client: The client is a health and wellness company that develops and sells proprietary, patented wellness products, primarily in the form of wearable, non-transdermal patches.