Administrative Assistant (Bilingual)

Bilfinger is an international industrial services provider with a vision to be the No. 1 for its customers in enhancing efficiency and sustainability within the process industry. Bilfinger’s comprehensive portfolio spans the entire value chain, from consulting & engineering to prefabrication & installation, access & insulation, and services that improve the asset performance of industrial plants.

The company operates in three geography-based segments: Western Europe, Central Europe, and International, with primary activities in Europe, North America, and the Middle East. Its process industry customers come from markets such as chemicals & petrochemicals, energy, oil & gas, and pharma & biopharma. With about 31,000 employees, Bilfinger upholds the highest standards of safety and quality, generating revenue of €5.4 billion in the financial year 2025. To achieve its goals, Bilfinger has identified two strategic levers: Operational Excellence to continuously improve its own efficiency and performance, and Market Expansion to strengthen customer orientation and establish Bilfinger as the partner of choice.

Administrative Assistant (Front Desk)

Location: Bradenton, FL

Position Summary:

This position is responsible for general office management at a large manufacturing facility. The position is dayshift, fulltime, hourly, Monday - Friday.

Duties and Responsibilities:

• Greeting of visitors, contractors, vendors, etc.
• Answering phones
• Record contractor and vendor data in security software and a spreadsheet
• Print contractor and vendor badges
• Generate a weekly spreadsheet report identifying the ISNetworld (ISN) status of on-site contractors
• Inventory office supplies and reorder as necessary
• Inventory office forms and make copies as necessary
• Manage the engineering drawing database
• Receive packages and notify contractors when they arrive
• Prepare monthly invoice for client
• Prepare weekly contractor access list and distribute to the client
• Administer contractor safety training video and test
• Protect organization’s values by keeping information confidential
• Other duties as assigned by manager

Basic Qualifications:

• High school diploma or GED
• Proficient in Microsoft Office Suite
• Data entry
• Hands-on experience in operation spreadsheets
• Customer service skills
• High degree of accuracy and attention to detail

If you have any questions please contact Jason Alan Jaure ([email protected]).

Bilfinger is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability or other characteristics protected by law.

If you are interested in an employment with Bilfinger, please submit your application in the safe environment of our global job portal only using the "apply now" button