Accounts Payable Coordinator (AP) (Miami)
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Salary: $25 - $32 per hour A bit about us: Comprised of seasoned, business-minded lawyers respected as thought-leaders within their respective industries, our multi-disciplinary firm delivers what clients really want: to achieve today’s goals while building a platform for tomorrow’s success. As a service-driven, client-centered firm, we are recognized for proven results helping clients in a range of industries achieve their most meaningful objectives across all business and economic cycles. Our diverse firm combines BigLaw sophistication with boutique firm personalization. Equally important, we are distinguished for the lasting relationships we forge along the way, with our clients, industry colleagues and community partners. Our relentless focus on purposefully moving our clients in one direction – forward, toward their goals – has distinguished us as the trusted, go-to business advisors with an unwavering commitment. Why join us? Competitive salary commensurate with experience
Comprehensive benefits package (medical, dental, vision, and other firm-sponsored benefits) - 100% Employer covered
Professional, collaborative work environment
Opportunity for growth within a respected Florida law firm Job Details We are seeking a detail-oriented and reliable Accounts Payable (AP) Coordinator to support the firm’s financial operations. This role is responsible for managing the full-cycle accounts payable process, ensuring accuracy, compliance, and timely payment of all firm expenses. The ideal candidate will have prior experience in a professional services or legal environment, strong organizational skills, and the ability to work collaboratively with attorneys, staff, and external vendors. Key Responsibilities Process and manage all accounts payable transactions, including vendor invoices, expense reports, and credit card reconciliations
Review invoices for accuracy, proper authorization, correct coding, and compliance with firm policies
Coordinate timely payments via check, ACH, or wire transfer while maintaining cash-flow awareness
Maintain accurate AP records and supporting documentation in accordance with accounting and audit standards
Reconcile vendor statements and resolve billing discrepancies in a timely and professional manner
Work closely with attorneys, paralegals, and administrative staff to address AP-related questions
Assist with month-end and year-end closing activities related to accounts payable
Prepare AP reports and schedules for management and accounting leadership
Support compliance with internal controls and firm financial procedures
Assist with special projects and other accounting or administrative duties as assigned Qualifications & Experience Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
Minimum of 2–4 years of accounts payable experience, preferably within a law firm or professional services environment
Strong understanding of accounts payable principles and general accounting procedures
Experience with accounting software and legal billing systems (experience with QuickBooks, Clio, or similar platforms a plus)
Proficiency in Microsoft Excel and other Microsoft Office applications
High attention to detail and strong organizational skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Professional demeanor with strong written and verbal communication skills
Prior experience working in a legal or professional services firm
Familiarity with trust accounting concepts (a plus)
Ability to handle confidential and sensitive financial information with discretion Interested in hearing more? Easy Apply now by clicking the Apply button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
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